Document Control Coordinator

Project Overview

Bechtel and Westinghouse Electric Company have partnered to deliver the first AP1000 nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility.

This is a one‑of‑a‑kind opportunity, and we are looking for the talent that will help expand Poland's nuclear base and build a strong and long‑lasting energy future for generations to come.

This position provides document management support, working with Engineering, Supply Chain, Construction and other site management teams. Duties include receiving, processing, indexing, distributing, retrieving, and maintaining project documents in accordance with established policies and procedures, utilizing an Electronic Content Management System (ECMS). The position requires attention to small details to ensure accuracy and completeness of documents and records and to ensure correct revisions are being used.

This position performs a variety of other tasks associated with document management activities. The position works closely and professionally with peers, technical leads, supervisors, and customers in person and remotely.

Work Schedule:

Schedule E (5/8 Monday - Friday, 7:30 AM to 4:00 PM). Telework – Remote Friday/option to expand remote work at later date.

Work location:

Reston Office.

This position reports to the Reston Document Control Manager.

This position is designated as part‑time telework per our global telework policy and will require at least three days of in‑person attendance per week at the assigned office or project. Weekly in‑person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

• Process a wide range of revision‑controlled project documents, performing an acceptance review for general compliance, uploading the files into the Bechtel ECMS and the consortium ECMS, ensuring all required metadata is captured accurately and files are properly transmitted and/or distributed in accordance with established policies, procedures, instructions, and guidelines.
• Perform data entry to produce and maintain logs, transmittals, and track documentation as required within the applicable project ECMS and other applications while adhering to data entry accuracy rates established by supervisor.
• Participate in updating the document management plans, project procedures, desktop instructions, system guides, attribute sheets, and other documents as assigned.
• Interface on a routine basis with a variety of project personnel, client and consortium counterparts, vendors and subcontractors to provide support and ensure timely response to inquiries and requests for action.
• Maintain electronic filing system and record copies of project documents as directed by supervisor.
• Monitor and review data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks.
• Monitor Document Control Mailboxes for action requests and notification of project records to process into EDMS.
• Produce and/or support the production of reports using available office automation tools such as Aconex, Power BI, MS Excel, and MS Word.
• Operate standard office equipment (varies by location).
• Reserve document numbers within the consortium partner's configuration management tool and create corresponding reservations within the Bechtel ECMS, as required.
• Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, supporting revisions of procedures and best practices.
• Complete training (reading, online classes, instructor‑led classes, etc.) in a timely manner, meeting the expectations established by management and procedural requirements.
• Actively support and adhere to the requirements of our governing quality and safety programs.
• Maintain proper document configuration management in…