Program Manager; Sr. Manager Level

Overview

JOB TITLE: Program Manager (Sr. Manager Level)

LOCATION: ONSITE, Office of Information Technology, 4040 Esplanade Way, Tallahassee, FL 32399

DURATION: Start July 1, 2026 for one year with two separate one-year renewals. This is a part-time role with an estimated 1,040 hours.

• General Program Manager Activities
  • Strategic Alignment:
    Ensure the collective output of all projects aligns with the Department's goals and objectives.
  • Benefits Realization:
    Measure whether the program improves the business after the individual projects are completed.
  • Cross-Project Dependency Mapping:
    Manage interlocking pieces where the output of one project is required for another.
  • Stakeholder Political Management:
    Navigate high-level executive relationships and board-level expectations, not day-to-day management.
  • Program Governance:
    Establish standards, reporting structures, and rules of engagement for all project managers under the program.
  • Resource Capacity Planning:
    Shift budgets and personnel between projects to support high-priority initiatives.
• General Project Manager Activities
  • Work Breakdown Structure (WBS) Creation:
    Decompose projects into tasks for execution.
  • Critical Path Management:
    Identify sequence of tasks that determines project duration.
  • Task-level Resource Leveling:
    Assign individuals to tasks to manage workload.
  • Technical Quality Control:
    Inspect deliverables to ensure they meet technical specifications.
  • Project Budget Tracking:
    Monitor expenses and invoices against project budgets.
  • Daily Stand-ups and Scrums:
    Facilitate daily communication to remove blockers.
  • Project Reporting:
    Provide weekly status updates and requested reports to stakeholders.
  • Project Artifacts:
    Produce BRD, TRD/specifications, wireframes/UI/UX, and related artifacts.

• Possess professional and technical skills to perform IT program and project management.
• Minimum of 10 years of experience in IT, with at least 3 years of leadership experience and 5 years managing an IT program area.
• On-site availability at the Department's location (4040 Esplanade Way, Tallahassee, FL) is preferred; remote work may be considered. Travel costs are not reimbursed.
• Educational Requirements:
  • Bachelor's or master's degree in computer science, Business Administration, or other related fields, or equivalent work experience.
  • Project Management certification is required.
• Expertise in technical writing and documentation.
• Competency in document version control and collaborative document management.
• Solid understanding of procurement procedures.
• Strong negotiation and stakeholder management skills.
• Experience with Florida State Agency IT Projects.
• Experience with Florida legislative reporting practices (e.g., Operational Work Plans, spend plans).