Project Manager - REMOTE - SR

Overview

Role Overview:
The Project Manager is responsible for driving end-to-end project execution, ensuring timelines, deliverables, data, and stakeholder coordination stay aligned across multiple concurrent initiatives. This role blends hands-on project coordination with operational rigor—owning workflows, trackers, documentation, and communication so that projects move forward smoothly without dropped details. You will act as the central execution hub, coordinating across teams, maintaining system hygiene, and proactively resolving blockers.

This role is ideal for highly organized operators who thrive in fast-paced environments, enjoy managing complexity, and take pride in flawless execution and follow-through.

About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They are looking for sharp, ambitious candidates who can be promoted and work with clients over many years.

Some candidates have been flown to the US and EU to work with clients and promoted to onshore roles.

• Project Coordination & Execution — manage projects from initiation through completion across multiple work streams; track milestones, timelines, dependencies, and deliverables; follow up on action items and ensure closure; execute pre-project and launch checklists; monitor project status daily; flag risks or blockers early; ensure smooth handoffs between phases and stakeholders; maintain clear ownership and accountability; drive projects to completion with minimal supervision.
• CRM & Data Management — maintain high-quality CRM hygiene in Hub Spot or similar platforms; update records, pipelines, trackers, and project statuses; manage reporting documents, trackers, and dashboards; ensure data accuracy across spreadsheets and systems; clean, deduplicate, and organize records consistently; support leadership with reliable data and reporting.
• Stakeholder Coordination & Communication — serve as point of contact for project-related coordination; schedule meetings, manage logistics, and follow-ups; maintain professional communication with internal and external stakeholders; prepare agendas, summaries, and project documentation; coordinate vendors and external partners as needed; ensure stakeholders are aligned and informed throughout the project lifecycle.
• Process Documentation & Template Management — create and maintain SOPs, checklists, and project templates; build reusable decks, trackers, and documentation; QA deliverables before submission or stakeholder review; identify recurring bottlenecks and standardize solutions; maintain organized template libraries and version control; document best practices and lessons learned.
• Research & Administrative Support — conduct market, client, or competitive research as needed; prepare reports, briefs, and presentations; support light financial or expense tracking related to projects; assist with proposal development and background research; provide administrative support to ensure project success.

Must-Haves (Required)

• Experience & Execution: 3+ years in project management, operations, or coordination roles; proven experience managing multiple projects simultaneously; strong end-to-end execution and follow-through.
• Organization & Systems:
  Exceptional attention to detail and organizational discipline; strong process-oriented mindset; ability to prevent tasks and details from slipping.
• Communication:
  Excellent written and verbal English communication; professional presence for client-facing interactions; strong coordination and follow-up skills.
• Technical
  
  Skills:
  
  CRM experience (Hub Spot strongly preferred); advanced Google Sheets or Excel proficiency; familiarity with project management tools (Asana, Notion, Click Up, etc.).
• Work Style:
  Proactive, independent operator; comfortable in remote, fast-moving environments; reliable EST/PST overlapping working hours.

Nice-to-Haves (Preferred)

• 5+ years in project or operations management; experience in agencies, financial services,…