PMO Specialist; Senior Poland : Kielce, Kraków, Wrocław + Remote – PLN NET B2B

Virtus Lab is a leading European software consulting and engineering company, home to over 350 EU‑based professionals. Our mission is to craft clean code and practical solutions with precision and purpose. We foster a dynamic culture rooted in strong engineering, a sense of ownership, and transparency, empowering our team. As part of the expanding Virtus Lab Group, we offer a compelling environment for those seeking to make a substantial impact in the software industry within a forward‑thinking organization.

We’re seeking a PMO Specialist to coordinate client projects, manage project documentation, budgets, and operational processes. The role involves collaborating on PMO operations to ensure smooth project delivery, providing support in client communication, tracking budgets and deadlines, and assisting with billing. The cooperation involves executing services across multiple projects while expanding project management and operations expertise.

• Project coordination – regular.
• Client relationship management – regular.
• Documentation management – regular.
• Polish – advanced.
• Budget and financial tracking – regular.
• Self‑organization – advanced.
• Hub Spot – nice to have.
• Jira Service Management – nice to have.

Job responsibilities include:

• Coordinating project administration throughout the project lifecycle.
• Preparing and maintaining Statements of Work (SOWs), contracts, and project documentation.
• Supporting communication with clients and internal teams.
• Tracking project budgets, timelines, and contract renewals.
• Supporting invoicing, billing, and financial reporting.
• Maintaining project data in Hub Spot, Jira, and other internal tools.
• Preparing project reports and management dashboards.
• Optimizing PMO processes, templates, and documentation.
• Delivering operational support for Project Managers in daily project execution.
• Ensuring project documentation and internal processes remain up to date.

• 4+ years of experience in a PMO, Project Operations, or Project Coordinator role.
• English proficiency at B2 level or above.
• Proven track record in supporting project delivery within a software house or IT services environment.
• Experience in managing project documentation, including Statements of Work and contracts.
• Experience in tracking project budgets, timelines, and project data.
• Excellent communication and organizational skills.

• Building tech community.
• Home office reimbursement.
• Training package.
• Virtusity / in‑house training.