Onboarding Program Manager (Remote - East Coast Hours

VARITE is looking for qualified Program Manager, Acquisition Onboarding

An American computer software company that offers a wide range of programs from web design tools, photo manipulation and vector creation, through video/audio editing, mobile app development, print layout and animation software.

Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title:

Program Manager, Acquisition Onboarding

Core hours: 8:00 AM - 5:00 PM Eastern Time, with occasional flexibility required to support global sessions.

East Coast placement preferred to maximize overlap with global teams and provide morning-to-close coverage across time zones.

Contract engagement running through Q1 FY27.

Pay Rate Range: $70.00 - $76.53/hr on W2

• We are seeking a highly organized and execution-driven Program Manager to lead the onboarding effort for our recent acquisition. This is a critical, high-visibility role responsible for ensuring that all acquired employees are systematically and successfully onboarded across regions. The ideal candidate brings strong project coordination skills, a calm presence under pressure, and the ability to manage complex logistics across multiple stakeholders and time zones.
• This individual will work independently in a fast-moving, post-acquisition environment, coordinating directly with HR, IT, Procurement, Legal/Compliance, and regional business leads. No direct reports; success depends on strong cross-functional influence and structured self-management.

• Receive and organize all new hire data from HR, sorting by region and onboarding priority to ensure a structured, sequenced rollout.
• Manage travel logistics and on-site support for all team members hosting onboarding sessions, including accommodations, itineraries, and materials.
• Build, own, and continuously maintain the onboarding calendar — proactively managing reschedules for employees who missed sessions and communicating changes to all stakeholders.
• Coordinate loaner equipment for incoming employees who need temporary devices, managing inventory, assignment tracking, and returns.
• Identify and process orders for new computers and hardware for incoming employees who require them, working closely with IT and Procurement to ensure timely delivery ahead of start dates.

• Maintain a real-time roster tracking which employees have and have not completed onboarding, with visibility across regions and cohorts.
• Monitor and route incoming support tickets to the appropriate internal teams, ensuring timely resolution and clear ownership.
• Create and maintain project reporting, including dashboards that reflect onboarding completion rates, timelines, blockers, and overall program health.
• Report progress regularly to the hiring manager, flagging risks and recommending adjustments as needed.

• Serve as the first point of escalation for any scheduling conflicts or onboarding blockers, resolving issues quickly and professionally.
• Partner with IT on hardware procurement, loaner coordination, system access provisioning timelines, and technical support ticket routing.
• Coordinate with Legal and Compliance to ensure all required documentation — including NDAs, policy acknowledgments, and regulatory requirements — is tracked and completed for each incoming employee.
• Partner with the onboarding team to develop and maintain the onboarding deck and related materials, ensuring content remains accurate and up to date.
• Draft and coordinate employee-facing communications such as onboarding welcome emails, session reminders, FAQs, and schedule updates to keep incoming employees informed throughout the process.
• Design and…