Assoc. IT Project Manager; Hybrid

Position Summary:

The Associate IT Project Manager supports the successful delivery of low-complexity technology projects and project work streams within VUIT by coordinating project activities, maintaining delivery artifacts, facilitating stakeholder communications, and monitoring progress against established plans. Working under close supervision and established project management practices, the role supports project governance, risk tracking, and execution activities while escalating issues appropriately and developing foundational project management expertise.

The position contributes to operational effectiveness and stakeholder outcomes through reliable project coordination and consistent application of VUIT project management standards.

Vanderbilt University Information Technology is a human-centric organization that advances our university by delivering innovative solutions and frictionless experiences through collaboration.

• Supports the planning and execution of low-complexity IT projects and project work streams.
• Maintains project schedules, action logs, milestone tracking, and project documentation.
• Assists in developing project plans, status reports, meeting materials, and implementation documentation.
• Coordinates project activities and deliverables to support timely achievement of project objectives.

• Maintains communication with project teams and stakeholders regarding project status, timelines, decisions, and upcoming activities.
• Coordinates project meetings and documents action items, decisions, and outcomes.
• Supports requirements-gathering and stakeholder feedback activities.
• Escalates stakeholder concerns and unresolved issues to project leadership as appropriate.

• Monitors project tasks, milestones, and dependencies to identify potential schedule or delivery impacts.
• Maintains project tracking tools and reporting mechanisms that provide visibility into project status.
• Coordinates project resources, meetings, and logistics in support of delivery objectives.
• Documents scope changes, decisions, and related impacts in accordance with established processes.

• Maintains project risk, issue, dependency, and decision logs.
• Identifies and communicates potential project risks and obstacles for evaluation and resolution.
• Supports implementation of approved mitigation and contingency actions.
• Prepares project status information and governance materials to support project oversight and decision-making.

• Applies established project management methodologies, tools, and templates.
• Participates in training and development activities to build project management knowledge and skills.
• Incorporates feedback and lessons learned to improve delivery effectiveness.
• Contributes to continuous improvement of project coordination and documentation practices.

Hybrid Work Arrangement:

This position is eligible for a hybrid work schedule, combining on‑campus and remote work. Employees are expected to be on site at least two days per week and for activities that require in‑person presence, such as team collaboration, service delivery, or campus events. Specific on‑site expectations are determined in coordination with the supervisor and must align with departmental needs and institutional policy.

Remote work privileges may be revoked at any time.

This position does not include direct supervisory responsibility but may provide informal guidance or mentorship to colleagues as needed. The role reports administratively and functionally to the IT Project Delivery Manager.

• Bachelor’s degree is necessary
• CAPM certification is preferred

• 1–3 years of relevant professional experience supporting technology projects, project coordination activities, or related work is necessary.
• Knowledge of project management principles, project lifecycle processes, and project documentation practices is…