Legal Operations Associate - Real Estate Closings

What You’ll Do

Real Estate Closings (Primary Focus):

• Manage residential real estate closing files from opening through post-closing.
• Open and organize files in Qualia.
• Order title searches, mortgage payoffs, HOA letters, and other pre-closing items.
• Coordinate with all parties including real estate agents, lenders, buyers, and sellers.
• Track deadlines and ensure files are moving efficiently.
• Prepare closing files for attorney review.
• Schedule and support in-office closings and coordinate mobile-attorney closings.
• Handle post-closing tasks including recordings, closing package shipments, and disbursements.

Operations & Support:

• Maintain organized digital and physical files.
• Respond to closing-related emails and inquiries professionally.
• Escalate legal issues or concerns to the attorney as needed.
• Assist with improving workflows and internal processes over time.

• Prior experience in real estate closings, title, or a law firm setting is strongly preferred.
• Notary Public (preferred) or willingness to obtain a commission within a reasonable time after hire (firm support provided).
• Strong attention to detail and organizational skills.
• Comfortable working in a fast-paced, deadline-driven environment.
• Professional communication style with clients and third parties.
• Tech-savvy and willing to learn new systems (Qualia experience is a plus).
• Reliable, self-motivated, and interested in growing with a small firm.

• In-office position working closely with the attorney in a collaborative coworking space.
• Monday - Friday schedule (9am - 5pm).
• Some remote work flexibility available after training is established.
• Calm, respectful, and supportive environment; no chaos culture.
• Clear expectations and boundaries.

• $42,000–$50,000 annually
  , paid hourly (full-time, 40 hours/week).
• Monthly Healthcare & Wellness card (usable for telehealth, medical, or wellness expenses).
• Paid time off and paid holidays.
• Growth opportunities and performance-based reviews as the firm expands.

This is a great opportunity for someone who wants to:

• Be an integral part of a growing firm.
• Work directly with an attorney and gain meaningful experience.
• Have stability, structure, and room to grow.
• Avoid the burnout and chaos common in larger firms.

If you’re looking for a professional, modern workplace where your work matters and your time is respected, we’d love to hear from you.