Legal Assistant - Business & Corporate Law

About the job Legal Assistant - Business & Corporate Law

Legal Assistant - Business & Corporate Law

Location:

Cleveland, Ohio (Onsite - 5 Days per Week)

Employment Type:

Full-Time | Direct Hire
Compensation: $60,000 - $85,000 annually
Benefits:
Comprehensive benefits package
Relocation & Interview Expenses:
Available

Position Overview

Hire Now Staffing is partnering confidentially with a respected Cleveland-based law firm seeking a highly capable Legal Assistant to support its Business & Corporate Law practice. This role requires direct experience assisting attorneys with transactional matters and corporate governance work.

The ideal candidate understands the pace and precision required in business law, is comfortable handling closing documentation and entity records, and demonstrates consistent job stability. This is not an entry-level administrative role. Candidates must have meaningful experience supporting corporate attorneys in a transactional setting.

Applicants with frequent short-term roles or inconsistent tenure will not be considered.

Key Responsibilities

Transactional & Corporate Support

• Prepare, revise, and finalize contracts, agreements, and corporate documents under attorney supervision.
• Coordinate deal logistics for mergers, acquisitions, restructurings, and entity formations.
• Assemble and manage execution packages, including tracking signature status and finalizing documents.
• Organize and compile closing binders and post-closing materials with precision and completeness.

Corporate Records & Governance

• Maintain corporate minute books, governance records, and entity documentation.
• Assist with state filings, annual reports, and entity registrations.
• Update and prepare organizational charts reflecting ownership and structural changes.
• Ensure corporate documentation remains current and properly archived.

Communication & Coordination

• Serve as liaison between attorneys, clients, financial institutions, and external advisors.
• Manage sensitive documentation with discretion and confidentiality.
• Coordinate calendars, deadlines, and transaction timelines to support efficient workflow.
• Assist with time entry and administrative functions specific to the corporate practice group.

Workflow & Document Management

• Utilize document management systems to maintain version control and organized matter files.
• Manage digital signature processes and maintain accurate execution tracking.
• Ensure documents meet formatting, citation, and filing standards before distribution.

Required Qualifications (Non-Negotiable)

• Demonstrated experience supporting attorneys in Business or Corporate Law.
• Direct exposure to transactional matters, including deal closings and execution management.
• Experience handling corporate governance records and entity documentation.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with document management systems and digital signature platforms.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Stable employment history with consistent tenure.
• Authorized to work in the United States without sponsorship (now or in the future).
• Ability to work onsite in Cleveland, OH.

Preferred Qualifications (Strongly Emphasized)

• Experience supporting M&A transactions.
• Background in mid-to-large law firm environments.
• Experience preparing closing binders and managing multi-party transactions.
• Familiarity with corporate filings and state registration requirements.
• Ability to manage multiple transactions simultaneously with minimal oversight.
• Advanced formatting and document production skills.

Do Not Apply If You:

• Have no experience supporting business or corporate law attorneys.
• Have no exposure to transactional or closing-related legal work.
• Are seeking hybrid or remote work.
• Require visa sponsorship now or in the future.
• Have a pattern of short-term employment without clear progression.

Hire Now Staffing Disclaimer

Hire Now Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.

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