Legal Secretary

Industrial Commission
Are you ready to work for an exceptional state agency that works to protect the life, health, safety and welfare of the employees in the State of Arizona? Apply with us! The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful.

A thriving workforce in Arizona is what we strive for and work towards each day.

Legal Secretary 2

Tucson, Arizona 85716

Salary: $20.00-$21.75 | Grade: 16 | Closing Date:
March 12, 2026

The purpose of this Legal Secretary II position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division.

This position may offer the ability to work remotely after training, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

This position is responsible for maintaining the judicial docket in specialized legal areas including Workers’ Compensation and other areas within the jurisdiction of the Industrial Commission. This position is responsible for preparing legal notices, subpoenas, orders and awards, as well as scheduling hearings with multiple parties, maintaining confidential files, organizing and summarizing legal documents and information, composing general correspondence and responding to inquiries regarding the hearing process and applicable procedures.

Additionally, this position provides administrative support for ALJ Division reporting by accurately capturing and conveying hearing statistical information.

• Arizona Workers’ Compensation laws, rules and legal principles
• Legal forms and formats sufficient to prepare orders and decisions and to compose general correspondence
• General law office or judicial office policies and procedures for legal case management and legal docket management
• Windows, Google Suite and Word, Excel, computer-based legal case management systems and portals, as well as office equipment such as copiers and transcribers
• English grammar and usage, in addition to legal and medical terminology sufficient to effectively prepare judicial orders, decisions and correspondence
• The Arizona Management System (AMS) concepts

• Organizational skills
• Typing skills, word processing, and proof reading skills
• Oral and written communication skills
• Time management skills
• Excellent customer service skills

• Effectively manage projects and meet deadlines
• Manage a heavy workload with a high level of accuracy and production
• Review and interpret ALJ Division computer reports; understand laws, rules, policies and procedures
• Interpret ALJ case management transaction histories and provide guidance on complicated transaction scenarios
• Effectively and accurately use legal case management computer systems and computer portals
• Recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input

• Knowledge of Arizona Workers’ Compensation claims processing procedures and the administrative hearing process
• Experience with judicial case management systems

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability…