Legal Assistant with District Attorney's Office

we are seeking a highly organized and detail-oriented legal assistant to provide comprehensive administrative support to assigned prosecutor(s). Responsibilities include managing court calendars, screening calls, preparing and drafting legal documents such as criminal complaints and juvenile petitions, maintaining case information in the protect case management system, coordinating writs for transport of defendants and witnesses, and processing extradition, detainer, forfeiture, and no-prosecution documentation.

The ideal candidate will possess a high school diploma or g.e.d. With clerical training, at least five years of progressively responsible secretarial experience including two years as a legal assistant, and strong knowledge of legal procedures and documentation. Paralegal training and criminal law experience are preferred. An equivalent combination of education and experience will be considered.

reporting to the office manager, the legal assistant assists all prosecutors with tasks which include managing moderately complex case work, meeting of statutory time limits, court requirements and deadlines, monitoring and scheduling of court hearings and meetings, production of case discovery, filing of complaints and other court documents, and general assistance to prosecutors.

hours: monday-friday 8:00 am
-4:30 pm with possibilities of overtime

location: outagamie county government center at 320 s. Walnut st in appleton, wi

remote work: there is a potential for some remote work consideration after 6 months of employment

this position includes the full benefits package, and you can find out more here: https://(Use the "Apply for this Job" box below).-information

the following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• serves as a personal assistant for prosecutors(s), screening phone calls, taking messages, scheduling court dates, typing and filing various documentation.
• prepares and composes correspondence, edits materials, and types documentation, such as criminal complaints and juvenile petitions, from police reports and juvenile intake referrals, at the direction of the prosecutor, or machine transcription.
• enter data into the protect case management system such as referrals, subpoenas, scheduled court appearances and meetings.
• coordinate and prepare writs for the transport of defendants and witnesses to court for hearings.
• prepare extradition forms, detainer forms, and property/money forfeitures.
• process no prosecution correspondence to law enforcement agencies.
• review incoming mail, ccap efiling, police reports, and court notices and take appropriate action.
• assist and inform law enforcement agencies of proper court and departmental procedures and follow up on required paperwork.
• reserve laboratory analyst(s) for court hearings.
• schedules and coordinates appointments, meetings and court hearings. Monitors court calendars for case status and filing/procedure deadlines.
• maintains communication with law enforcement, victim/witness program, human services department, clerk of court and court personnel, public defenders, defense attorneys and other justice partners regarding pending cases and proceedings.
• initiates domestic and non-domestic fast track program with drafting of complaints, deferred judgement agreements, and information sheets.
• acquires all certified legal documents, coordinates any required prepayment arrangement for these documents and ensuring the documents are received in a timely manner for court use.
• notarizes documents for prosecutors and law enforcement.
• assist and files necessary immunization documents with court.
• prepares dna compliance letters along with criminal complaints for those in non-compliance.
• serves as a backup receptionist; answering multi-line telephone; taking messages; greeting, directing, entering referrals, and assisting the public; and making referrals to specific prosecutors and/or community resources when appropriate.
• maintains files and records, preparing necessary paperwork and opening and closing cases.
• assists with case…