Conflicts & Compliance Analyst

Job Description

Adams & Martin Group is assisting an international law firm with their search for an experienced Conflicts & Compliance Analyst based in Kansas City. The ideal candidate will have 4+ years of law firm conflicts experience. Candidates can work onsite, hybrid, or remote.

The Kansas City office is comprised of a shared service center as well as practicing lawyers and a team of legal professionals. The shared service center supports all offices in the US and Canada as well as firm operations around the globe, providing value through increased efficiency. The Kansas City office's lawyers advise and represent clients in litigation related to complex insurance and reinsurance coverage, extra-contractual, bad faith, mass tort, asbestos exposure, and product liability litigation, as well as other civil matters.

With 15 offices across the country, we are well-placed to help clients succeed in a volatile world in which managing risk requires experience across a range of business areas and economies.

Schedule: M-F, 9 to 5 with lots of flexibility; hybrid, onsite, or remote work options available

Job Description :

You will be responsible for assisting partners and other members with the new business inception process in line with legislation, case law, and regulatory requirements for a variety of jurisdictions. This will include conflicts of interest, anti-money laundering processes for new and existing clients, on-going client monitoring, sanctions checks, and other risk management procedures.

Structure:

You will be part of the global Conflicts & Compliance BAU Team, reporting regionally to the Head of BAU, North America. The BAU Team consists of a Global Head; a North American Regional Head;
Team Leaders;
Lawyers/Counsel;
Senior Analysts;
Analysts; and Assistants. The BAU works very closely with the firm's Risk Department, including its AML & Sanctions Lawyers and paralegals;
General Counsel(s); and Risk Managers.

Conflicts:

Main Responsibilities

• Reviewing Intapp Open request forms, including but not limited to new client and matter forms, initial conflicts checks only, and client/matter changes, ensuring satisfactory details are provided by the Case Handlers and querying instances where information is either incomplete or unclear.
• Analyzing the new client and/or new matter to determine the risks associated with the instruction.
• Conducting conflicts checks using the firm's conflicts database, paying close attention to sensitive entries in the firm's Black Book warning file database.
• Analyzing conflict search results and liaising with Partners/Case Handlers on the matters that may present conflicts of interest. Obtaining relevant information on the matter, if required, in order to make a judgement call on whether a conflict or potential conflict is present.
• Escalating conflicts issues as appropriate with clear analysis of the conflict and the conclusions reached so far.
• Proactively following up when seeking information or conflict resolution from other stakeholders around the firm.
• Maintaining and updating the conflict search database as key information becomes apparent on existing matters.
• Assisting in the research and implementation of ethical walls/information barriers. Working with the Risk Team as needed, safeguarding confidentiality at all times for the involved teams.
• Supporting the high-volume business on matter inception, ensuring that conflict checks are carried out in a timely manner.
• Recording all conflict research, communication with stakeholders, and analysis and conclusion of the conflict resolution in the firm's client and matter inception software, for the purposes of compliance and auditing.

Anti-Money Laundering

• Researching, identifying and verifying new clients by using online data providers and any other online resources.
• Analyzing and establishing the corporate structure for clients where relevant and tracing up to the ultimate beneficial owners.
• Advising Case Handlers on further details that are required from the client in the event that information is not available in the public domain or documentation is required on identified individuals.
• Researching and identifying PEPs and high risk clients by creating an online profile.
• Attributing a risk rating to the client and escalating the client where a decision needs to be made upon analysis of documentation and risk.
• Seeking sign off from MLRO's and Risk Partners when required and advising the Case Handlers on any steps that need to be taken to mitigate the risks associated with the client.
• Assisting in the on-going monitoring for existing clients and updating Client Due Diligence for existing clients.
• Recording all AML documentation, communication and risk rating in the Client Risk Assessment section of the client and matter inception software, with a clear synopsis of how the client rating has been attributed, stating any mitigating factors and follow up steps that need to be taken by the BAU or Case Handlers.

Compliance

• Maintaining technical knowledge,…