Docketing Specialist

Docketing Specialist

Our Intellectual Property Services department has an excellent opportunity for a Docketing Specialist in the IP Docketing department. The position reports to the IP Docket Manager and focuses on docketing related to U.S. and international trademarks, including enforcement, prosecution, copyright, and other trademark-related matters. This is a remote position, ideally for a candidate residing on the West Coast.

Essential Duties And Responsibilities:

Include the following. Other duties may be assigned.

• Coordinate with trademark attorneys and paralegals to ensure all docket items are cleared daily and deadlines are addressed in a timely manner.
• Proactively review upcoming deadlines, including daily and next-day due dates, and collaborate with matter personnel to confirm timely completion of required actions.
• Monitor aging docket items and follow up with attorneys, paralegals, and other stakeholders to identify and resolve outstanding deadline-related issues.
• Review and docket new matters and correspondence to/from the USPTO or foreign agents.
• Serve as a subject matter resource on Foundation IP, ensuring accurate docket maintenance, data integrity, and adherence to established docketing procedures.
• Utilize Foundation IP and Practice Link tools to create, customize, and distribute docket information for attorneys, staff, and clients.
• Review incoming file transfers and add related matter details to the docket system, including reviewing electronic sources such as USPTO and foreign jurisdiction websites.
• Identify opportunities to improve docketing workflows, deadline management processes, reporting, and communication practices to enhance accuracy and efficiency, and assist in developing and implementing solutions to achieve those improvements.
• Stay up to date with changes to trademark rules, regulations, docketing practices, and relevant technology solutions.
• Maintain excellent client service to internal and external clients.
• Other tasks as assigned.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Deep understanding of intellectual property rules and regulations in jurisdictions worldwide.
• Advanced experience with trademark docketing systems, with Foundation IP and Practice Link strongly preferred.
• Demonstrated ability to manage competing priorities, monitor critical deadlines, and proactively escalate potential issues.
• Ability to effectively communicate with attorneys and staff to identify needs and implement solutions.
• Strong oral and written communication skills.
• Strong analytical and problem-solving skills, with the ability to identify process improvement opportunities and recommend practical solutions.
• Proficiency with Microsoft Office Suite, including Word and Excel, and document management systems such as Net Documents.

Education/Experience:

• Associate's degree or equivalent work experience with a minimum of 5 years of trademark docketing experience.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of instructions, and deal with several abstract and concrete variables.

Other

Skills And Abilities

:

Demonstrated ability to multi-task and be detail-oriented with strong organizational skills. Strong communication skills. Excellent organizational and planning skills, with ability to prioritize multiple tasks and projects to meet deadlines. Ability to work overtime when needed. Work may require more than 40 hours per week to perform the essential duties of the position.

Ability to work in a fast-paced environment with strict deadlines. Ability to exercise discretion with confidential and sensitive information.…