Legal Secretary

Title

Legal Secretary

Flexible work environment with hybrid & in-office options; based out of Twin Cities Metro Area, MN outstate offices, or Fargo, ND.

The Legal Secretary provides support to legal teams, in particular our New Beginnings team. The Legal Secretary performs a range of administrative and case support duties to assist ILCM staff.

• The opportunity to make an impact in the community by enhancing opportunities for immigrants and refugees in Minnesota and North Dakota.
• We believe in work-life harmony. This role offers the flexibility to blend remote work within office collaboration.
• We provide paid leave including the following:
  • Paid Time Off – Employee earns 12.5 hours per month during the first 2 years of employment (4 weeks), 15.625 per month in years 2-5 (5 weeks), and 18.75 per month after 5 years (6 weeks). Employees can carry up to 80 hours of unused leave from year to year.
  • Earned Sick and Safe Time (ESST):
    In compliance with Minnesota law, ILCM provides employees with paid sick & safe leave under this policy. All employees will receive eighty (80) hours of sick and safe time, or pro‑rated upon the commencement of employment. Unused sick and safe time will not be carried over from one calendar year to the next, nor will it be paid out at the end of each year.
  • Holiday Leave:
    Most major federal holidays off including the days between Christmas Eve and New Years Day. In addition, ILCM offers one floating holiday and the opportunity to exchange holidays that don’t fall within an employee's religious or cultural background (i.e., alternative holidays).
  • Paid Family & Medical Leave:
    In compliance with Minnesota statute. See Handbook and Benefits Guide for more information.
• We provide competitive benefits including the following:
  • Medical, dental and vision insurance (with employer contributions)
  • Employer‑paid life and disability coverage (voluntary life insurance is available at employee cost)
  • SIMPLE IRA retirement plan with employer match
  • FSA and HSA with employer contributions (HSA is only available for employees enrolled in our HSA medical plan)
  • Pet Benefits & Pet Discount Program with employer contributions
  • A remote connectivity stipend of $50/month
  • Payment for organizational/membership dues
  • Training/professional development budget of $500/year

• You will work in a place that values diversity, equity, and belonging. We encourage new ideas, value multiple perspectives, and foster a supportive environment where each role matters.
• We offer competitive and transparent compensation. We aim to ensure that pay, benefits, and career progression reflect your contributions, impact, and market value.
• You will work with a committed organization dedicated to serving and empowering clients. ILCM’s values are grounded in respect for and partnership with our immigrant and refugee clients.

40% Case Support

• Support attorneys and accredited representatives in providing full legal representation, brief services, legal advice, and referrals to low‑income immigrants and refugees, including:
  • Providing information and referrals to clients.
  • Calling clients to set up appointments.
  • Requesting and obtaining documents from clients and government agencies.
  • Meeting clients to obtain signatures on immigration forms, applications, and filings.
  • Mailing immigration filings to USCIS.
  • Sending file copies and documents to clients.
  • Preparing letters for client communication.
  • Scanning and uploading client documents to Legal Server case management system.
  • Making copies of files for internal records.

• Create new client files in Legal Server as well as physical files.
• Maintain accurate and timely client records in compliance with organizational policies, governmental contracts, grant requirements, and best practices.
• Prepare and process letters and case files in Legal Server.
• Maintain team SharePoint folder organization and update documents as resources as needed.
• Support on data collection and grant reports.

• Provide document translation related to case matters either by completing the translation or facilitating translation of documents…