Procurement Assistant

## Procurement Assistant Apply locations:
Penn State University Parktime type:
Full time posted on:
Posted Todayjob requisition :
REQ_#
** APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.###
** Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**###   
** POSITION SPECIFICS
** We are searching for a Procurement Assistant to join our Purchasing Department at the Applied Research Laboratory (ARL) at Penn State. The mission of the ARL Purchasing Office is to support procurement activities by managing the end-to-end process including ensuring maximum value for dollars spent, adhering to government and university procurement and contracting regulations and policies/procedures, assuring timely delivery of goods/services, ensures proper record-keeping/safe custody of procurement and procurement related documentation, facilities procurement training, and manages relationships with all stakeholders in the procurement process.

The Procurement Assistant position will lead Requests for Quotations (RFQs) from cradle to grave and will also focus on expediting open purchase orders which will including training others that come onboard to assist with these activities.
The Procurement Assistant will interface with a variety of roles including internal ARL technical and administrative roles, supplier representatives, ARL Purchasing Office staff, ARL Supply Chain staff, and ARL Accounting staff to name only a few.

ARL is an authorized DoD Skill Bridge partner and welcomes all transitioning military members to apply.
** You will:
*** Lead processing of Requests for Quotations for the Purchasing Office (Cradle to Grave Concept)
* Expedite open purchase orders
* Work closely with Supply Chain group on various activities and actively participate in and contribute in being involved with various groups and meetings
* Work closely with technical office personnel relative to RFQs and expediting of orders
* Maintaining a good working relationship with suppliers in order to get information on deliveries and/or reasons for delays, etc.
* Coordinate and collaborate with the ARL purchasing and accounting offices
* Work in a secure computer network environment
* Prepare, edit, and process low-dollar purchase orders within establish dollar limits and in accordance with government procurement regulations and per University policies/procedures
* Contact vendors and suppliers for quotations, responding to questions related to RFQs or other inquiries, and follow up on outstanding purchase orders as may be needed
* Ensure all transactions meet government regulations and University policies and procedures
* Assist Procurement Managers and Agents with vendor research and negotiations; obtain information on price, delivery, payment, specifications, and purchase order terms as may be required
* Use a variety of electronic systems and databases to import and create documents, track vendor information and payments, create auctions, compose correspondence, create and process purchase orders, requests for proposal, and various financial transactions
* Identify and resolve order discrepancies; obtain vendor certifications and certificates of liability insurance or other documents as may be required and requested
* Assist in monitoring internal and external customer satisfaction
* May perform general office duties such as mail distribution, answering phones and greeting visitors
* May supervise staff members, including hiring, development, and performance management
* Work with and…