Construction Program Coordinator; Remote - Mars Veterinary Health

Construction Program Coordinator (Remote) - Mars Veterinary Health

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As part of the Mars Petcare family of businesses, Mars Veterinary Health is a global network of veterinary practices made possible by 75,000 associates who care for millions of pets across nearly 3,000 clinics in more than 20 countries each year. We are committed to leveraging our reach to make a long-term positive impact on people, pets, and the planet and know our Purpose – A BETTER WORLD FOR PETS – starts with the people who care for them.

We strive to offer unparalleled veterinary care for pets by first and foremost enabling and empowering our associates to do what they love, whether in primary, specialty, and emergency care or management and leadership.

The primary purpose and function of the Construction Program Coordinator is to help manage/support design and construction functions for all construction department projects. This includes, but is not limited to: design support, construction admin support, equipment ordering, vendor coordination, and hospital opening, turn-over activities.

• Live and exemplify the Five Principles of Mars, Inc. within self and team.
• May occasionally assist in selection, mentoring, and evaluation of associates.
• May assist with hospital design/planning activities, including but not limited to: material specifications and finishes, standard development/management, supplier coordination, etc.
• Monitor expenses to budget for individual hospital openings.
• Develop, document, and maintain processes involved with hospital turnover, hospital setup, and operations move-in.
• Develop and maintain positive working relationships with vendors, hospital staff and CTS.
• Submit all Purchase Orders per assigned vendor to fulfill installation and inventory needs, as well as facility repair and construction work orders.
• Track closely to ensure proper delivery schedules dates while establishing correct lead times for vendor orders through the PO log.
• May be involved in aspects of the ordering process for new hospitals, relocations, and hospital closings.
• Support and/or manage all relocation projects from announcement to completion, including partnering with hospital staff and vendors to complete tasks, moving inventory and ensuring minimal disturbance to the operation of the hospital.
• May work with Commercial to maintain proper equipment and part numbers in software systems.
• Manage select vendors to confirm correct installation of equipment and items (i.e. radiation equipment, medical equipment, cages/runs, etc.).
• Develop and implement set-up protocols based on general guidelines, limitations and priorities in order to account for various floor plan or facility variations.
• Daily liaison between the installation team and hospital Operations.
• Update Opening’s schedule with correct hospital addresses, phone numbers and points of contact.
• Work closely with construction and design team on all facility issues and punch items are completed in a timely manner before and during hospital set ups.
• Communicate any remaining issues to practice manager and work to ensure timely resolution.
• Manage open issues relating to the installation and inventory process (i.e. facilities, equipment/supplies, IT, phones, marketing, banking, etc.).
• Assist with developing work schedules to maximize cost savings.
• Develop and document procedures and systems to improve the hospital installation and inventory process.
• Help maintain the repair databases for hospital openings.
• Other job duties as assigned.

• Preferred:
  Bachelor’s degree in Facilities Management, Construction, or related field or the equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.
• Required:
  
  Previous high-level administrative support and project coordination experience.
• Required:
  
  Experience managing multiple priorities.
• Required:
  
  Demonstrated ability to establish and maintain cooperative working relationships with diverse groups of individuals (i.e. MVH Associates, Pet…