Procurement Clerk

Alliance Global Group LLC (AGG) is a growing Service-Disabled Veteran-Owned Small Business providing Foreign Military Sales, administrative and program management, financial management, information technology, logistics, facilities support, and litigation support services. AGG delivers responsive customer service and practical solutions to complex mission requirements.

AGG is seeking a Procurement Clerk to support the Procurement Lead in official gift sourcing, design, production, procurement tracking, expediting, accountability, and delivery requirements in a remote-work capacity. This position requires disciplined coordination with vendors, designers, production partners, protocol offices, logistics providers, and Government stakeholders to meet recurring and often compressed timelines. The Procurement Clerk reports to the Procurement Lead for daily direction, task prioritization, status reporting, issue escalation, and quality control of assigned procurement and chain-of-custody actions.

The Procurement Clerk may coordinate directly with Government stakeholders, vendors, and protocol offices as directed by the Procurement Lead, while the Procurement Lead retains primary responsibility for overall procurement coordination and Government-facing task management.

• Support the Procurement Lead in coordinating official gift sourcing, design, production, packaging, documentation, and delivery in support of Government and VIP delegation requirements.
• Report to the Procurement Lead for day-to-day task direction, procurement priorities, status updates, issue escalation, documentation review, and quality control of assigned procurement, expediting, inventory, and chain-of-custody actions.
• Maintain a procurement tracker for 100% of assigned gift actions, documenting requirements, vendor quotes, approvals, production milestones, shipping status, delivery confirmations, and closeout records.
• Obtain and compare vendor pricing, lead times, production capabilities, and delivery options for assigned procurements, targeting documented vendor options or justification for single-source urgency when compressed timelines apply.
• Track milestone dates for design approval, production start, quality review, shipment, receipt, and presentation readiness, escalating schedule risks within one business day of identification.
• Coordinate with Government stakeholders, protocol offices, vendors, designers, production teams, and logistics partners to define requirements, track milestones, and resolve schedule or production risks.
• Manage recurring and compressed procurement timelines, including urgent sourcing actions, expedited production schedules, quality checks, delivery tracking, and status reporting.
• Support design and production coordination, including proofs, specifications, art files, engraving or personalization details, packaging requirements, and final acceptance documentation.
• Conduct receipt verification for 100% of delivered gift items, confirming quantity, condition, personalization accuracy, packaging, and supporting documentation before acceptance or issue escalation.
• Maintain chain-of-custody records for 100% of high-value, sensitive, or protocol-controlled items, including date/time of custody changes, item description, quantity, condition, custodian, transfer recipient, location, and disposition.
• Perform routine inventory reconciliations of assigned gift items, with discrepancies documented, reported, and tracked to resolution in accordance with Government direction and applicable handling procedures.
• Ensure sensitive or high-value items are secured, labeled, packaged, transported, and transferred only in accordance with approved handling instructions and documented release authorization.
• Track inventory, vendor commitments, delivery confirmations, shipping documents, inspection results, and issue-resolution records using approved electronic and hard-copy systems.
• Apply protocol coordination practices for gifts presented to high-ranking officials, including attention to presentation standards, cultural considerations, sensitivity, security, and timing requirements.
• Prepare weekly or as-needed procurement status updates summarizing open actions, milestone status, delivery risks, pending approvals, chain-of-custody status, and recommended follow-up actions.
• Support remote coordination through regular communication, organized records, deadline tracking,…