Project Expense Coordinator VA

Overview

The Project Consultant is an entry-level project management role that manages deliverables throughout the implementation project, including plan milestones, forecasting and project schedules. The consulting role is instrumental in project tasks that uphold the mission and vision of the Certification & Trainer Lifecycle team to identify, train and deploy training talent for use on the VA EHRM project and internally as needed.

A qualified candidate will support project planning around the selection, placement, and resourcing of trainers across multiple training locations; providing coordination among third-party suppliers, internal contracting teams, and Certification to manage project planning including hours forecasting, and trainer travel costs.

This position requires exceptional attention to detail, strong recall ability for names and numbers, and proficiency in Microsoft Excel to ensure accurate tracking, reporting, and collaboration across the internal teams and the client where applicable. This new team member will take direction from the Certification Program leadership in support of all Certification project related activities.

Must be U.S. citizen and be able to obtain a Public Trust clearance once hired. Able to work irregular hours as needed and allowed by local regulations, including weekends and minimal yearly travel up to 25%. Those residing in the Kansas City, MO metropolitan area and within 50 miles of the Oracle location are not eligible for a remote worker designation.

• Support project planning around the selection, placement, and resourcing of trainers across multiple locations.
• Coordinate among third-party suppliers, internal contracting teams, and Certification to manage project planning including hours forecasting and trainer travel costs.
• Track deliverables, milestones, and schedules to ensure on-time and within-budget project execution.

• Bachelor’s degree or equivalent experience in a related field.
• 2-4 years of project coordination, training administration, vendor management, or related experience preferred.
• Exceptional attention to detail and recall ability for tracking names, numbers, and scheduling data.
• Proficiency to advanced skills in Microsoft Excel (including formulas, pivot tables, reporting, and data analysis).
• Ability to learn and use Oracle Proprietary people management tools effectively.
• Strong organizational and communication skills; proven ability to collaborate across teams and with external suppliers.
• Familiarity with project management tools, practices, or software a plus.
• Problem-solving ability with guidance; eagerness to learn and grow in project management, training operations, and fiscal/vendor coordination.

• Accuracy and precision in data management and reporting.
• Strong collaboration and interpersonal skills across internal teams and external vendors.
• Ability to manage multiple priorities in a fast-paced environment.
• Analytical thinking and financial awareness in tracking hours, budgets, and costs.