Director of Finance & Operations

Director of Finance and Operations (Full-time)

Interested candidates should send their resume and cover letter to:
Noy Frial-Lopez, Chief Executive Officer at nfrial-lopez

Key Responsibilities:

• Ensure PEER has the financial ability to fulfill our mission to reduce the harms of substance use in our community.
• Give PEER effective systems that guarantee we perform for our clients and make the service of our clinicians efficient.
• Provide accurate, actionable, and useful metrics to monitor our performance and progress in fulfilling this mission.

The DFO is a key member of the PEER leadership team, reporting directly to the CEO. The DFO supervises the operations team and department. The DFO collaborates with members of the Leadership Team and represents PEER at external stakeholder meetings.

Finance and Accounting:

• With the Finance and Audit Committee (FAC) of the Board and the CEO, develop financial strategies and plans to support business objectives; and conduct financial analysis to identify trends and variances.
• Manage the organization’s finances in accordance with generally accepted accounting principles and applicable policies and procedures.
• Lead the month-end closing process; prepare and monitor budgets, forecasts, and financial reports to advance PEER’s mission and goals.
• Prepare accurate and timely financial statements, reports, and grant-related financial documents.
• Direct A/P, A/R, and bookkeeping functions.
• Manage cash flow, bank activities, and investments alongside CEO; and oversee and supervise cash processes/deposits.
• Plan, organize, and execute financial tasks and projects of the organization; and estimate funds required for short and long-term financial objectives.
• Work with outside auditors in preparing annual audited financial statements and tax filings, including IRS Form 990, and the CFR for the State of Illinois, ensuring compliance with non-profit financial regulations.
• Serve as staff liaison to the Board’s Finance and Audit Committee; and with the Board Treasurer, organize and co-lead the board financial/audit committee meetings; provide reports and presentations to the Board as needed and requested.

Administrative Operations, Billing, Office and Facilities:

• Manage day-to-day operations, overseeing the operations team and department (billing, office and facilities, IT, EHR); enhance systems, processes and best practices; ensure organizational processes comply with legal regulations and standards.
• Develop, implement, and manage policies related to finance, billing, IT, office and facilities, and other administrative areas of operation.
• Directly supervise and ensure successful completion of clinical billing processes – ensure accurate and timely billing, coding of services, claims processing, resubmissions, insurance verifications, and contracting and credentialing.
• Oversee the effective and efficient functions of Information Technology and the Electronic Health Records Systems.
• Oversee the management and maintenance of all facilities, grounds and vehicles, including construction/remodeling projects, maintenance and repairs, procurement of furnishings and vehicles, insurance and contracting.
• Other duties as assigned.

Classification, Compensation, Work Schedule, and Benefits:

• This is a regular, full-time, exempt 40+ hours per week position.
• Compensation is an annual salary between $100K-$115K, dependent on experience and qualifications.
• Work schedule is based on the needs of the organization, with some flexibility to work from home.

Essential Qualifications and Competencies:

• At least 5 years of nonprofit financial management experience and oversight responsibilities of an agency’s administrative operations.
• Bachelor’s degree in a related field.
• Ability to work on multiple projects simultaneously, to set priorities and meet deadlines.
• Experience with SUPR/DARTS, Medicare, Medicaid, MCO and Private Insurance Billing.
• Experience with grant (state, township, foundation, private) budget development, tracking, and reporting.
• Demonstrated familiarity with billing software, MIS systems and Electronic Health Records.
• Knowledge of CORE Electronic Health Records System a plus.
• Knowledge of IDHS Rule 2060 a plus.
• Knowled…