Director Meeting Planning; Remote

Overview

The Director, Meeting Planning will lead the strategy, planning, and flawless execution of all Shionogi U.S. non-HCP meetings. This role is accountable for delivering operational excellence across a diverse portfolio of small- and large-scale meetings, including, national sales meetings, launch meetings, corporate events, and executive leadership meetings.

This is a highly visible, enterprise-level role requiring the ability to manage multiple concurrent meetings, complex budgets, and cross-functional stakeholders while maintaining a consistently high standard of execution. The Director will independently lead the planning of most meetings from start to finish, and partner with external vendors for larger-scale events as appropriate. All meetings are U.S.

-based.

Meeting Strategy & Execution

• Lead the end-to-end planning, execution, and reconciliation of all Shionogi U.S. non-HCP meetings, including, but not limited to:
• National Sales Meetings and Launch Meetings
• Corporate Town Halls and Corporate Events
• Executive and C-suite meetings
• External congresses, conferences, and business meetings
• Trainings, workshops, offsites, and team-building events (on-site and hybrid)

• Serve as the primary project lead for each meeting, developing and executing a strategic event plan aligned to business objectives.

Operational Excellence & Project Leadership

• Develop and manage comprehensive meeting plans, including:
  • Event scope, objectives, and strategy documents
  • Venue sourcing, site selection, and cost proposals
  • Forecasting and managing detailed budgets, project timelines, and expense tracking
  • Meeting agendas, run-of-show documents, and detailed schedules
  • Travel logistics, rooming lists, and transportation coordination
  • Event production details including AV, décor, food & beverage, and room setup

Financial Management

• Leads end-to-end financial management for all meetings, including but not limited to:
  • Build, manage, and reconcile complex meeting budgets across multiple events and timelines.
  • PO creation, invoice submission, and ongoing spend tracking
  • Provide clear and timely financial updates to stakeholders and finance department
  • Maintain accurate financial documentation, reporting, and post-event reconciliation.

Stakeholder Management

• Partner closely with cross-functional stakeholders to align logistics and meeting design with business goals.
• Influence across functions, negotiate priorities, and proactively resolve issues to ensure successful outcomes.
• Serve as the on-site Shionogi U.S. representative for employees, executives, and external partners.
• Lead and manage external vendors, agencies, venues, and production partners.

Technology & Logistics Oversight

• Oversee meeting technology platforms (e.g., CVENT), including registration, communications, and attendance management.
• Manage audiovisual production, presentation logistics, and on-site installation and dismantle activities.

Qualifications

• Bachelor’s Degree preferred or equivalent experience required.
• Minimum of 8 years of experience in a corporate environment supporting meeting and event coordination, including a minimum of 2 years of meeting planning and event management within the pharmaceutical industry.
• Proven experience leading complex, small to large-scale corporate meetings and events end-to-end both independently and with vendor support.
• Demonstrated ability to manage multiple concurrent projects with competing priorities in a fast passed, highly-visible environment.
• Strong financial acumen with experience developing, managing and reconciling complex budgets.
• Exceptional stakeholder management, communication, and influencing skills.
• Enterprise mindset with the ability to anticipate needs, solve problems, and guide cross‑functional teams.

Other Requirements

• Ability to travel approximately 60% of the time, including multiple days overnight and occasional weekends.
• Office presence is required as determined by business needs.

Additional Information

The base salary range for this full-time position is $190,000 - $220,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and…