Chief Financial and Administrative Officer

Job Title: Chief Financial and Administrative Officer

Salary Range: $95,000-$120,000

Job Type: Full-Time Exempt

Location: Art Works Offices, 2429 Gilbert Avenue, Cincinnati OH 45206 (Hybrid with 1 Remote Work Day/Week)

Reports to: CEO/Artistic Director

Art Works seeks a Chief Financial and Administrative Officer (CFAO) to lead financial strategy, and administrative operations (finance, HR, IT facilities compliance) in service of our mission to create community‑based public art and career opportunities for artists of all ages. This role reports directly to the CEO/Artistic Director, with oversight from the Finance Committee of the Board of Directors and ensures stewardship, sustainability and mission alignment for the organization.

This role is an important leader to ensure the organization is financially sound, compliant, efficient, and equipped to achieve its mission.

As a strategic partner to the CEO/Artistic Director and a key member of the executive leadership team, the CFAO is responsible for financial management, strategic financial planning, administrative operations, compliance, procurement, and organizational infrastructure. This role ensures financial resources and internal operations effectively support programming and long‑term organizational strategy. This role leads initiatives across the organization, creating systems and policies and developing cross‑departmental capabilities that foster operational excellence.

The CFAO manages a multidisciplinary team of two direct reports, contractors and collaborates closely with the executive leadership team.

• Lead multi‑year financial planning, forecasting and scenario modeling aligned with strategic goals.
• Provide strategic recommendations to the CEO/Artistic Director and Board regarding financial implications of major initiatives.
• Oversee long‑term budgetary planning and cost management.
• Analyze revenues (foundation, sponsorship, individual giving, earned income) and identify areas of growth.

• Manage all financial operations including budgeting, accounting, audits, financial reporting and compliance.
• Ensure accurate, timely, monthly quarterly and annual financial statements and analyses for internal and external stakeholders.
• Oversee cash flow management to ensure financial stability. Develop and maintain internal controls and financial policies.
• Maintain a documented system of accounting policies and procedures and oversee internal checks and balance across departments to ensure accuracy.
• Track and ensure compliance for restricted and unrestricted funds
• Provide financials for proposal budgets and grant reporting
• Provide consistent review and recovery process for Accounts Receivables

• Ensure compliance with all nonprofit regulatory requirements (IRS filings, GAAP, government grant compliance, audits).
• Identify and manage organizational financial and operational risks.
• Coordinate external audits and manage relationships with auditors and financial partners.
• Conduct annual review of insurance coverage to ensure appropriate liability protection across operations and programs.
• Draft, review and sign material agreements; maintain contract templates for vendors, partners, and grantors, collaborate with external legal counsel as necessary.
• Ensure policy review and oversight of compliance to mitigate organizational risk.

• Lead the annual budgeting process in collaboration with senior leadership and program staff.
• Monitor budget performance and develop corrective action strategies for variances.

• Provide leadership over HR, IT, facilities, office operations, and administrative systems.
• Ensure administrative infrastructure supports efficient and mission‑aligned operations.
• Review, create, and maintain key policies and standard operating procedures; ensure implementation and accountability across departments to achieve organizational goals.
• Oversee staff policies, performance management systems, and HR compliance and equitable practices promoting a culture that…