Sr. Science and Grants Operations Manager

** Overview*
* Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a
** Sr.*
* ** Operations Manager
** based at our National Center (
** Home-Based is acceptable)** .

*** This is a fixed-term position with funding through 6/30/2028. Funding likely to extend**
* The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on Linked In, Instagram, Fac ebook , X, and s.

** Responsibilities*
* + Responsible for leading operations for a portfolio of data science research grants, including tracking, management, communication, and working with staff in the Office of Science Operations. Leverage AI across different programs and expertly navigate programs, including Excel and Smartsheet, to maximize operational efficiency for this specific responsibility and others (below.

+ Responsible for establishing and leading operations for a new surveillance program, including communicating with external stakeholders, internal staff, contractors, and expert volunteer committees.

+ Coordinate with lead staff statisticians and epidemiologists to provide operational and communication plans between external healthcare volunteers and leaders with other departments within the organization. Recommend approaches and suggestions for final decisions and moving forward.

+ Responsible for handling operations, such as accounting, expense reporting, and procurement; and building relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved. Develops reports, trackers, or assessment tools to ensure compliance, as needed.

+ Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation, mentorship, and recommendations.

+ Handle departmental contracting processes, including site and sponsor contracts.

+ Work with the American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc. Monitor and track process of associated statuses and documents.

+ Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses.

+ Handle staff who support operational activities.

** Want to help get your resume to the top? Take a look at the experience we require:*
* ** Qualifications*
* + Bachelor's Degree or equivalent work experience, Master's Degree preferred.

+ Minimum of five (5) years of meaningful work experience, research in the healthcare space, legal, contracts, and budget.

+ Five (5) years of
** grants and grant management
** experience.

+ Excels in oral and written communications. Ability to communicate with all levels of Association staff and outside experts. Ability to communicate with technology and non-technology staff.

+ Demonstrated ability to concurrently manage multiple projects and reprioritize ongoing work.

+ Comprehensive experience with researchers, operational planning, and management, applying the principles and practices of accounting, financial analysis, and general business administration.

+ Extensive knowledge of budgeting, financial, and…