Director of Finance And Administration

Status: Part-Time (25 hours/week) | Non-Exempt

Location: Mt. Morris, NY with the opportunity to work remotely one day per week

Travel: Occasional paid travel throughout the Finger Lakes Trail region. Home to office not paid.

Reports to: Executive Director

The Finger Lakes Trail Conference (FLTC) is committed to building, protecting, and promoting a premier footpath system across New York State. With over 1,000 miles of scenic trails, FLTC connects communities, fosters outdoor recreation, and promotes stewardship of the land. Our work is made possible by a dedicated network of members, donors, and trail advocates.

The Director of Finance and Administration is responsible for the day-to-day management of the Finger Lakes Trail Conference’s office, financial, human resources and other administration. Working collaboratively with members of the team, this is a key position in the organization. It’s critical to supporting the delivery of our core organizational functions and leading improvements and efficiencies as it relates to the role.

Like all core staff, this role acts as an ambassador to volunteers, members, and participants to help create a positive trail community. The Director of Finance and Administration oversees the Office Clerk and the Data Entry Clerk.

• Manage all financial operations, including accounting, payroll, insurance, reconciliations, monthly P&L and balance sheet reporting
• Support the preparation of the annual budget with the Executive Director, staff, volunteers, and Finance Committee; present to the Board with Executive Director
• Support audits and financial reviews; support preparation and file IRS Form 990, NYS CHAR 500, and other required filings
• Participate in financial analysis with Executive Director and Treasurer on reporting to the Board, Finance Committee, and Investment Committee
• Manage grant-related financial tracking, reporting, and compliance; maintain NYS Grants Gateway and SAM registrations
• Attend Board meetings and provide financial and strategic advisory support
• Liaise with the Army Corps of Engineers, utility providers, and local governments, including property tax exemption filings

• Process memberships and donations; coordinate acknowledgements, renewals, and mailings with the Director of Engagement
• Route and respond to public, donor, partner, and stakeholder inquiries professionally and in a timely manner
• Manage inventory, ordering, and tracking of maps, merchandise, supplies, and equipment; process retail sales
• Provide administrative and operational support for major events, annual appeals, and membership drives

• Promote a respectful, professional workplace culture aligned with FLTC policies and applicable legislation
• Participate in staff meetings to improve communication, efficiency, and organizational practices
• Ensure onboarding, training, personnel documentation, and payroll coordination
• Supervise office staff and support performance management and annual reviews with the Executive Director

• Ensure compliance with OSHA, PESH, DEC, OPRHP, and pandemic-related health and safety requirements
• Manage confidentiality, secure records retention, and annual non-disclosure agreements
• Support the development and enforcement of IT and data security policies, including backups, password management, and remote work protocols

• 3–5+ years of relevant experience in nonprofit finance, accounting, or administration, or an equivalent combination of experience and training
• Strong, hands‑on experience with Quick Books Online (required), including reconciliations, financial reporting, budgeting, and audit/review preparation
• Experience preparing or supporting annual budgets, audits or financial reviews, and financial reports for leadership or boards
• Familiarity with nonprofit compliance and reporting, such as IRS Form 990 and state charitable filings (e.g., NYS CHAR 500)
• E…