Volunteer Engagement Manager

Description

We Are

Headquartered in downtown Washington, DC, the American Immigration Lawyers Association (AILA) is an organization comprised of nearly 17,000 individual attorney members who practice and teach immigration law. For our members, we provide continuing legal education, information, advocacy, professional services, and expertise. Founded in 1946, AILA's mission is to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members.

The Governance Department supports AILA’s leadership and decision‑making structures, including the Board, Chapters, Regions and key committees. It leads efforts related to leadership cultivation and recognition, manages committee selection processes, and ensures governance activities are inclusive, transparent, and aligned with AILA’s values.

The Volunteer Engagement Manager is responsible for managing AILA’s leadership cultivation and recognition processes, including committee assignments, elections, and member recognition programs. This role ensures consistency, transparency, and operational excellence across complex annual cycles and serves as a central coordinator for governance timelines tied to AILA’s new regional and national governance structure.

• Oversee the annual committee assignment process, including timelines, volunteer and staff communications, facilitating committee selection meetings with Officers, and maintaining relevant webpages, in collaboration with Governance Coordinator
• Manage and maintain AILA’s talent database, ensuring data integrity and accuracy of members’ interests, skills, experience, and demographics to support leadership cultivation and selection
• Staff and support the Awards Committee including agenda development, writing minutes, and follow‑up on action items
• Oversee and monitor the Volunteers shared inbox throughout the year, serving as the first responder to inquiries from members and staff and escalating issues as needed
• Lead member recognition initiatives, including awards nomination and selection processes at the Chapter, Regional, and National level from call for award nominations through final recognition

• Staff and support the Elections Judges and Nominating Committee including agenda development, writing minutes, and follow‑up on action items
• Serve as back up to the Elections shared inbox, responding to elections‑related inquiries and escalating complex or sensitive issues as needed
• Administer and manage AILA’s annual nominations and elections process in accordance with established bylaws, election rules, and governance policies, elevating matters requiring policy interpretation or exception as needed
• Oversee ballot configuration and testing processes and prepare materials for final certification
• Manage candidate coordination throughout the election lifecycle, including eligibility verification, nomination and petition workflows, communications, deadlines, and procedural guidance
• Coordinate and support candidate forums and election‑related informational sessions, including scheduling, logistics, technology support, and alignment with election rules
• Manage all election‑related communications, including coordination with the website and communications teams on candidate materials, timelines, voting instructions, and member‑facing announcements
• Ensure accurate documentation, auditability, and record retention for all election activities, including ballots, candidate materials, and official results

Our Remote Work Strategy is designed to ensure connection while minimizing costs and inconvenience. Talent residing within 50 miles of our National Office, located in Washington, D.C., will be given preference. For roles outside this, we seek candidates within 50 miles of a major airport. This strategy helps us enhance collaboration, optimize travel costs, and strengthen in‑person engagement while ensuring we remain…