Event Manager; EVENTS SPEC

Job Overview

Responsible for comprehensive event planning for multiple, very complex events, including from conception, design, development, management, team coordination, implementation and post‑event evaluation. Events are on campus and off campus throughout California and the U.S. Events range from several hours to multiple days in length and from 50 to 10,000 in attendance. This position directs the contracts for multiple service contractors and subcontractors, develops and manages comprehensive event budgets to keep events within budget allocations, leads recruitment, yield, and community‑based events, and ensures health, safety and security of all events.

The role includes decision‑making, long‑range planning, project management and organizing events, as well as building and maintaining relationships with campus partners, executive administrators, Deans' offices, and outside organizations or industry partners with a common mission and goals for the outcomes of events.

Apply By Date:
June 1, 2026

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree and at least two years of highly visible, large‑scale event management, preferably at a higher education institution, or equivalent experience/training.
• Experience exercising sound independent judgement, maintaining confidentiality, acting with tact and discretion with sensitive information, providing guidance and event planning advice, and motivating employees and volunteers.
• High level of knowledge and experience with client‑management systems, registration check‑in systems, and event scheduling and navigational platforms.
• Advanced knowledge of the concepts, techniques, principles and best practices of event planning and public relations, including design, organization and production of complex events, particularly high‑visibility, high‑impact and high‑risk events.
• Analytical skills to read, interpret, understand, evaluate and apply federal, county and state laws, as well as University rules, regulations and policies.
• Long‑range planning, project management and interpersonal communication skills to build and maintain relationships at all organizational levels with a variety of external partners.
• Skill in meeting goals and objectives, managing budgets, hiring, training and supervising an event team, negotiating contracts, strategizing and providing advice in all aspects of program planning, implementation and evaluation.

• Experience in executing large‑scale events in a higher education setting.
• Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction of critical events that influence a positive enrollment outcome for UC Davis.
• Advanced judgement in decision making, problem solving and recognition, avoidance and resolution skills.
• Flexibility to manage multiple responsibilities with conflicting deadlines and priorities in a complex and diverse environment.
• Knowledge of UC and campus admission policies and procedures.

• 90% – Event Coordination and Management
• 10% – Analysis and Budget

Under the Office of the Chancellor/Provost, Enrollment Management and Undergraduate Admissions, manages highly complex events, including high‑visibility events that result in campus meeting enrollment goals. These events involve influential and important people from the UCOP, UC Davis campus community, California community college leaders and all UCs. Orchestrates large‑scale events including senior campus management, university executives, faculty, international dignitaries and government officials.

• Salary: $69,600.00 - $ per year
• Salary Frequency:
  Annual
• Salary Grade: 21
• UC
  
  Job Title:
  
  EVENTS SPEC 3
• UC Job Code: 006292
• Number of Positions: 1
• Appointment Type:
  Career
• Percentage of Time: 100%
• Shift (Work Schedule):
  Monday – Friday, 8:00 AM to 5:00 PM
• Location:
  
  Davis, CA
• Union Representation:
  No
• Benefits Eligible:
  Yes
• This position is hybrid (mix of on‑site and remote work)

• High quality and low‑cost medical plans to choose…