Senior Director of Operations; Remote

Senior Director of Operations (Remote)

Who We Are

We are the communications & digital nerve center for the progressive movement. Our state hubs deliver electoral & policy victories. As core infrastructure, we move millions of voters across our state network through data-driven best practices, organic & paid digital content, and decades of expertise. Our 28 affiliates serve as a marketing shop for the progressive community. Behind the scenes, we facilitate communications and digital tables that align and coordinate the community behind a shared message and strategy.

From staffing issue coalitions, developing message and communications calendars, training and pitching spokespeople, creating digital content for partners, and coordinating digital ad buys to maximize impact, we organize the progressive community’s communications for maximum effect.

Progress Now’s (PN) national operations and programs are led by its President, Anna Scholl, Managing Director, Maya Castillo, and a team with expertise in communications, organizing, technology, research, and data analysis.

About This Position
As a strategic thought partner, the Senior Director of Operations oversees the office's day-to-day operations, ensuring that it runs efficiently and that all National team members have what they need to succeed (such as equipment, supplies, record keeping, and a safe and supportive work environment). The Senior Director of Operations also coordinates HR, financial, tax, legal, and other communication and information flow among and between Progress Now’s key stakeholders: board members, executive management, affiliates, staff, vendors, funders, and others within the general nonprofit sector.

This position reports to the President and supervises and supports the professional development of the Operations Coordinator.

• Support the President in the development, coordination, and execution of the annual budget process and cash-flow projections for Progress Now.
• Oversee and lead the Fiscally Sponsored Project (FSP) annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes; and keep the executive team abreast of the FSP’s financial status.
• Manage the budget in association with accountants and the President, reviewing monthly reports.
• Coordinate and lead the annual 990 and bi-annual audit process, liaise with external auditors and the board of directors if necessary, and assess any changes required.
• Analyze and present financial reports accurately and timely; clearly communicate monthly and annual financial statements; collate financial reporting materials for all affiliate FSPs and Progress Now entities; and oversee all financial, project/program, and grants accounting as needed.
• Effectively communicate and present critical financial matters to the President and board of directors.
• Ownership of the month-end close process for PN, PNE, and all FSPs; to include month end close reporting to corresponding stakeholders and Executive Directors, completed with support from the Operations Team.

• In coordination with PN’s Professional Employer Organization (PEO), ensure that PN complies with all state and federal laws and requirements regarding human resources.
• Serve as point person for all PN and FSP staff on HR issues and inquiries.
• Coordinate the completion of performance reviews, salary changes, and COLA increases.
• Other HR duties as needed and appropriate.

• Oversight of internal operations of Progress Now while ensuring they run smoothly and processes are put into place to deliver performance and achieve goals.
• Update and maintain operating procedures manual.
• Oversee payroll management, ensuring no errors in processing and accuracy of calculations by PEO, to include unemployment insurance and payroll taxes.
• Providing financial reports for funders, grant proposals, and grant reports as needed.
• In cooperation with the Managing Director, ensure that PN adheres to the strategic plan and delivers updates as needed/required.

• Serve as a resource for affiliate operations staff to provide guidance and best practices on…