Chief Procurement Officer; Business Operations Manager

LOCATION:

Salem, OR

In-state hybrid remote work may be available for this position with supervisor approval. See definition and requirements of remote work for the Oregon Secretary of State’s Office:
Remote work with the Secretary of State’s Office.

$7,960 - $12,925 per month Non-PERS

$8,436 - $13,700 per month PERS

In this role you will oversee and administer the Agency’s procurement program, provide leadership and implement procurement strategic plans, drive continuous improvements through managing procurement metrics, and lead procurement training initiatives. This is accomplished in part by, but not limited to:

• Leading the Agency’s procurement program and staff to ensure compliance with public procurement laws, rules and policies.
• Collaborating with the Business Services Division (BSD) Director to create vision, strategic plans, policies, and Agency-specific procurement rules and procedures.
• Overseeing all procurement activities and administering procurement processes from initiation through contract closeout, ensuring appropriate procurement strategies are utilized to mitigate the Agency's risk.
• Ensuring standards are met and quality control, including maintaining updated procedures, templates, and forms.
• Monitoring procurement performance metrics and leading continuous improvement efforts.
• Leading contract dispute resolution between the Agency, vendors and consultants.

• Managing the daily operations of the Procurement staff.
• Planning, assigning and reviewing work, establishing goals and assessing performance through completion of written performance evaluations.
• Responding timely to personnel issues and complaints and working in collaboration with Human Resources.
• Fostering an environment that motivates, encourages and promotes staff development.
• Identifying training needs and professional development opportunities for staff.
• Developing, coaching and building skill sets to ensure employees are engaged and have the necessary training to be successful.
• Collaborating with the Human Resources Division to ensure successful recruitment, interviewing, staffing, and retention strategies.

For explicit duties, please request a copy of the position description from HR.SOSgon.gov.

Education/experience requirements:
Six years of supervision, management, or progressively related experience; OR three years of related experience and a bachelor’s degree in a related field. At least two years of experience must include direct supervision and management over staff with authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward or discipline, or equivalent responsibilities.

As the most competitive candidate, your application will demonstrate the following skills and experience:

• Knowledge and experience engaging and motivating professional-level procurement team members through effective communication, listening, and inclusion.
• Excellent customer service and communication skills in supporting a diverse customer base (e.g., management, employees).
• Ability to lead and advise with ethical integrity and professional responsibility.
• Management experience including creating staff development plans and effectively administering progressive discipline when necessary.
• Ability to promote and maintain an inclusive, diverse and discrimination/harassment-free workplace.
• Ability to provide consistent and stable leadership and management through transparent planning and communication.

Preference may be given to applicants with work experience with the State of Oregon, a Bachelor’s Degree or higher in Public Administration, Business Administration, or Law, and/or that currently hold a professional procurement certification (e.g., CPPB, CPPO, OPBC). Knowledge of Oregon’s Public Procurement Statutes and Rules and experience conducting/advising on procurement transactions exceeding $150,000.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

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