Assistant Project Manager; Construction Project Coordinator

Position: Assistant Project Manager (Construction Project Coordinator 2)
Assistant Project Manager

(Construction Project Coordinator
2)

Monday - Friday | 8AM - 5PM | HYBRID

NOTE:

The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible. Additionally, this is a home-based hybrid position, with the requirement to come into the office and travel to project sites as needed.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Facility Professional Services (FPS) Division provides professional public works project management, energy efficiency and facility planning services to effectively meet the needs of its customers in support of their service to Washington.

About the Opportunity:

As an Assistant Project Manager within the Engineering & Architectural Services Department, you will provide journey-level project management and technical guidance for minor public works facility improvement projects. Working under the supervision of a Senior Project Manager, you will manage small-scale design and construction projects for state agencies and community colleges, ensuring effective cost and risk control measures are in place.

Your day-to-day work will involve coordinating multi-disciplinary architectural and engineering plans prepared by private consulting firms, providing general construction oversight and field representation, and serving as a vital collaborative liaison with client agency representatives at your assigned campus facilities.

Some of what you'll enjoy doing includes:

* Provides comprehensive project support to Senior Project Managers, Campus Operations, and other key stakeholders throughout the construction lifecycle.

* Attends and actively participates in construction kick-off and regular progress meetings to monitor project milestones.

* Delivers general construction oversight, tracks project progress, and ensures the proper and timely closeout of capital projects and tenant improvements.

* Assists in identifying construction or warranty claims and resolving issues related to substantial completion, final completion, and final acceptance.

* Collaborates with the Senior Project Manager and Claims and Disputes Manager to evaluate costs, damages, and resolutions related to construction claims and contract disputes.

* Manages all phases of project delivery from initial scoping, budgeting, and design through permitting, procurement, construction, and close-out.

* Participates actively in scoping, coordination, design, permitting, and construction meetings to ensure successful project execution.

* Reviews, evaluates, and approves project invoices, contract amendments, change orders, and field authorizations within seven days of receipt to ensure timely payment and accuracy.

* Identifies warranty claims and resolves issues related to substantial completion, final completion, and final acceptance to guarantee proper project close-out.

* Maintain project files containing reports and photos on the program's shared drive and work closely with the Senior Project Manager to ensure proper documentation according to established agency standards and protocols.

* Other duties as needed.

Required Qualifications:

* Five (5) years of combined experience and/or education that demonstrates competency in architecture, engineering, or construction management.

* Qualifying experience will be in architecture, engineering design, or facility construction, including experience managing capital projects, interpreting design documents, tracking schedules, and ensuring compliance with building codes and regulations.

* Qualifying education will be in architecture, engineering, construction management, or related field.

* Broad knowledge of architectural, engineering design, and construction management principles, with an emphasis on planning, designing, and estimating costs for public buildings and facilities.

* Proven experience managing multiple public works projects concurrently, utilizing alternate procurement and delivery methods, and overseeing construction contract administration.

* Deep understanding of federal, state, and local government structures, public works laws, environmental regulations, and building or energy codes.

* Strong leadership capability to manage multi-disciplinary teams and build positive, collaborative relationships with internal divisions, clients, contractors, stakeholders, and the public.

* Adaptable, strategic thinker with excellent written and verbal communication skills, a professional work ethic, and proficiency in project scheduling and business software.

Diversity Equity and Inclusion (DEI) Competencies

Incumbents to this position must possess and demonstrate the following…