Property and Space Manager

Job Description

The Property and Space Manager role will oversee an assigned portfolio of properties. It is a highly visible position requiring regular interaction with senior leaders at applicable care sites, as well as leadership within Intermountain’s Shared Services.

• Short- and long-term property planning and budgeting.
• Space programming, utilization planning, relocations, etc.
• Leasing and other real estate needs.
• Landlord and tenant relations and transitions.
• Coordinating the impact of interior construction, furniture installation, network cabling, utilities, parking, signage, etc.
• Coordination with building access, security systems, environment of care, and facility maintenance.
• Managing outside contractors for work performed within these facilities as applicable.
• Serving as the point of contact for external organizations on related matters.

• Coordinates property projects (e.g., new construction, remodels, reconfigurations, relocations, leasing, etc.) within required specifications, deadlines, and budgets, and serves as a liaison for local operations on these projects.
• Oversees space planning and utilization.
• Assists in developing and managing a budget for the assigned properties.
• Coordinates maintenance of these facilities with Facilities Management and outsourced vendors, as appropriate.
• Creates metrics and reports to track and continuously improve project and property performance.
• Works closely with end-user leaders, providing high-level customer service and subject matter expertise for both long-term strategy and day-to-day requests.
• Prepares and manages budgets and inventories for furnishings, including ordering, warehousing, tracking, and installation.
• Implements Intermountain’s remote work strategy at assigned locations.
• Manages and implements office space standards, as applicable.
• Provides property management services for tenants within the assigned portfolio.
• Serves as the primary point of contact for tenants, landlords, property managers, HOAs, and local governments.
• Communicates updates and project status to site leadership.
• Coordinates activities with building managers, security, IT, custodial, maintenance, leasing managers, and other third-party vendors.
• Ensures facility compliance with applicable regulations, including The Joint Commission, OSHA, and other facility-specific accrediting and certifying bodies in the areas of Environment of Care, Life Safety, and Emergency Management.
• Other duties as assigned.

• Property use and maintenance planning
• Space utilization management and planning
• Project coordination
• Budget preparation and tracking
• Ability to read and interpret construction drawings
• Ability to create and edit CAD drawings
• Ability to generate initial project scopes and cost estimates
• Ability to implement space standards
• Ability to test-fit space utilization options
• Ability to manage signage requests
• Ability to communicate lease and use agreement terms
• Ability to communicate project status and updates to leadership
• Ability to create and track performance metrics

• Five years of experience in real estate, construction management, facilities management, property management, systems furniture design, or a building systems-related role.

• Specific training in space planning and management and property budgeting
• Experience with real estate leasing and land management
• Demonstrated working knowledge of OSHA and general health and safety regulations
• Ability to read and interpret schematics and building plans
• Experience with CAD
• Ability to travel occasionally

• Ongoing need for employee to see and read information, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed…