Payroll Manager

Location:

Houston, TX, United States

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Description

Job Description

POSITION:
Payroll Manager

REPORTS TO:

Director of Payroll

POSITION TYPE: 12-month

START DATE:

July 2026

COMPENSATION: $74,930 - $94,303, Home Office Grade 6

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some quick stats about us:

* 21,000+ Students

* 2,400 Team Members

* 16 Secondary Campuses

* 11 Elementary Campuses

* 92% Students Who Qualify for Free/Reduced-Price Lunch

* 96% Hispanic & African-American Students

* 90% Students Who Are Accepted to a 4-Year University

* 88% First-Generation College Students

* Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston's city limits serving our increasing population.

THE OPPORTUNITY

YES Prep needs a dynamic Payroll Manager with a robust set of experiences, to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will oversee the end-to-end payroll process ensuring accurate, compliant, and timely compensation for all employees. You will be responsible for managing payroll operations, payroll related audit data and ensuring adherence to federal and state regulations (including FLSA and Texas Education Agency requirements).

THE ROLE

When you join the YES Prep team, some of the work and responsibilities will include:

* Managing the full-cycle payroll process for exempt and non-exempt employees, including timesheet validation, salaried pay runs, supplemental pay, and stipend processing;

* Managing the review of accurate entry including hours worked, leave, overtime calculations, employee accruals, FLSA compliant practices and review of calculations for salary changes, retro pay, supplemental pay, mid-year status changes, and termination payouts;

* Validating all benefits, deductions, withholding elections, and tax configurations prior to each pay run and ensuring all appropriate items are accurately and timely funded verifying contribution limits, loan repayments, and employer match calculations if applicable;

* Overseeing assigned payroll specialists and managing pay cycle scheduling;

* Acting as backup for Payroll Director in the finalization of the payroll;

* Monitoring changes and full compliance with federal and state payroll laws, including FLSA, IRS regulations, Texas Workforce Commission requirements, and TEA guidelines;

* Ensuring accurate processing and remittance of required payroll taxes, garnishments and benefits;

* Managing the process of recurring audits completed by the team for employee pay, deductions, accruals, and tax settings to prevent errors and over payments;

* Managing the review process for all Leave of Absence (LOA), FMLA, and ADA-related pay adjustments, including calculations of leave balances, verification of paid/unpaid days, and review of wage docks when applicable;

* Analyzing payroll discrepancies and consulting with Payroll Director to implement preventive measures to reduce future issues;

* Being a subject matter expert of system configurations, changes and upgrades;

* In collaboration with the Payroll Director developing, maintaining, and optimizing payroll processes within the ERP system, including configuration updates and workflow improvements;

* Additional duties as assigned

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through our most successful employees: passion for the mission, drive for results, care for students, and resilience. Other traits needed and desired for this role are:

THE MUST HAVES

* High school diploma or GED

* Minimum of 3 years of progressive payroll experience.

* Strong knowledge of FLSA, IRS tax rules, garnishment laws, and general payroll compliance

* High level of accuracy and attention to detail

* Strong analytical and reporting abilities

* Ability to work outside of normal hours and on weekends

* Openness to giving and receiving frequent feedback

* Ability to maintain emotional control under stress

* Ability to work urgently in a fast-paced and results-oriented environment

* Creates and maintains positive working relationships on a team and/or in a highly collaborative environment

* A dedication to learn, grow, and develop as a professional

THE MUST HAVE BELIEFS

* Belief in and commitment to the mission and core values of YES Prep Public Schools

* Desire to disrupt systemic status quos in education

* Willingness to go above and beyond to…