Executive Assistant to President & Sr. Leadership

Executive Assistant to the President & Sr. Leadership

EOE Statement As an Equal Opportunity / Affirmitive Action Employer, It is the Healthcare Association of New York State (“HANYS”)’s policy to not discriminate against any employee or applicant for employment because of their race, color, religion, sex, or national origin or because they are an individual with a disability or disabled veteran, Armed Forces service medal veteran, recently separated veteran, or active duty wartime or campaign badge veteran, hereinafter referred collectively as “protected veterans,” or any other characteristics protected under applicable law.

It is also HANYS’ policy to take affirmative action to employ and to advance in employment, all persons regardless of their status as individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Position:
Executive Assistant to the President & CEO and Senior Leadership

Division:
Nassau Suffolk Hospital Council

The Nassau-Suffolk Hospital Council and the Northern Metropolitan Hospital Association based in Hauppauge, NY, is seeking an Executive Assistant to the President & CEO and Senior Leadership. This exempt full-time position will report into the President & CEO providing administrative support to the President & CEO and the senior leadership team, managing the office operations and serving as a secretary to the Boards of Directors.

This position requires working at our Hauppauge, NY office for at least 4 days/week with 1 day/week of remote working to be considered. Applicants must live within commutable distance of the office. The expected salary for this position is between $80,000.00 and $90,000.00 annually. Pay rate offered will be based on the successful candidate’s relevant experience, knowledge, skills and abilities and in consideration of internal equity.

• Provide administrative support to the CEO and leadership team (COO, CFO and VP, Communications)
  • Anticipate the needs of the CEO and act as a liaison with staff and members.
  • Oversee routing of correspondence and other documents for CEO, including handling and responding to issues and requests for information, directing information to appropriate staff, and clearly identifying potential issues and conflicts for the CEO.
  • Ensure staff response to member and external requests, notifying staff and/or CEO of areas that require follow‑up.
  • Prepare CEO for meetings, providing background information, materials, and travel details.
  • Schedule, manage, and prioritize both internal and external meetings for the CEO and leadership team.
  • Track the CEO’s requests and follow up on any outstanding items until completion.
  • Schedule and coordinate CEO member visits and ensure that the CEO is briefed and prepared for each meeting.
  • Assist with travel arrangements, itineraries, and expense reimbursement for the CEO.
  • Track state and federal lobby expenses for the CEO and leadership team and submit reports.
  • Maintain/update contact information for member hospitals’ key executives and staff in requisite databases; timely input of individual contacts and meetings for CEO and leadership team.
  • Coordinate and plan occasional special events.
  • Participate in leadership team meetings.
• Serve as Secretary to the Boards of Directors of the Nassau-Suffolk Hospital Council and Northern Metropolitan Hospital Association.
  • Manage the Boards of Directors and several board committee meetings, including development of schedules, coordination and distribution of materials.
  • Aggregate, review and work with senior leadership to create high-quality Board meeting packages for Board members and management.
  • Develop and manage the Board and committee meeting schedules.
  • Cultivate relationships with Board members’ executive assistants.
  • Maintain all associated records and files, including historical…