Facilities Manager Europe; f​/m​/d

Facilities Manager Europe (F/M/D)

At Clario, part of Thermo Fisher Scientific, we develop regulated technology that helps unlock better evidence and improve patient outcomes worldwide. Our software platforms support clinical trials, diagnostics, and medical decision-making in highly controlled regulatory environments.

As Facilities Manager Europe, you will support Clario's facilities across Europe with a focus on our office in Estenfeld, Germany.

What We Offer

• Competitive compensation.
• Flexible working hours and working time accounts to support the work-life balance.
• Hybrid work model, allowing for 1-2 days of remote work after the probation period.
• Support your professional development through internal and external training and certification programs.
• Attractive benefits (security, flexibility, support and well-being).
• Engaging employee programs.

What You'll Be Doing

• Facilities Operations:
  Providing overall facilities support by ensuring the seamless delivery of facility operations, building management, structural measures, maintenance teams, housekeeping, reception, cafeteria operations, asset management, visitor management, and security & safety protocols. Clario's primary European facilities are situated in Germany, Hungary, Belgium, Switzerland, and Turkey.
• Facility Layout Standards and Compliance:
  Supporting facility layout standards for electrical systems, HVAC, IT infrastructure (phones, conference systems, displays), materials, access control and more. Collaborating with local contractors/vendors/departments to manage these processes through to completion, ensuring compliance with local and state building codes.
• Site Coordination:
  Managing and coordinating the logistics involved in opening, relocating, or closing a facility, including security systems, access control, furniture, signage, showroom/marketing requirements, telecommunications, and more.
• Budgeting and Capital Expenditure:
  Actively participating in the capital expenditure budgeting process and managing purchasing requests for facility needs. Accurately forecasting and preparing facility-related budgets. Conducting financial and business analysis, including preparing reports on expenditures, savings, and areas for cost optimization.
• Compliance and Standards Development:
  Ensuring all facilities are operated and maintained in compliance with local, state, and national laws, company standards, and procedures. Responsible for developing and refining standards as business needs evolve, including ensuring annual occupational safety and fire inspections where applicable.
• Stakeholder and Management Communication:
  Maintaining a dotted line to the local management teams, participating in and reporting at management meetings. Building strong relationships with key business stakeholders by collecting feedback and delivering reports on business-critical aspects, such as occupancy, site launches, and facility improvements and audits.
• External Relations and First Point of Contact:
  Serving as the First Point of Contact for the landlord, labor inspectorate, municipalities, authorities, and occupational safety departments.
• Vendor and Contractor Management:
  Building and maintaining strong relationships with local building management and managing third-party contractors/vendors responsible for facility maintenance and operations. This includes monitoring tasks completed, overseeing technical acceptance, and approving invoices.
• Lease and Contract Management:
  Managing leases and facility agreements, including understanding legal terms and commercial contract structures. Ensuring contracts are renewed and negotiated in a timely manner.
• Sustainability and Energy Efficiency:
  Supporting sustainability initiatives by tracking, reporting, and working towards reducing emissions and waste across facility operations. Implementing energy-saving initiatives, including tracking energy consumption and suggesting areas for improvement.
• Crisis and Emergency Management:
  Developing and maintaining emergency response plans for the facility, including fire drills, evacuation procedures, and pandemic-related safety measures.
• Training and Development:
  Coordinating safety and facility-related training for employees to ensure everyone is aware of evacuation procedures, safety protocols, and proper usage of shared resources like conference rooms, equipment, and storage areas.
• Team Collaboration and Support:
  Contributing to team success by assisting colleagues in resolving internal issues and supporting shared goals.
• Quality and Standards Management:
  Ensuring adherence to organizational SOPs by regularly reviewing and understanding operational guidelines. Supporting the establishment and enforcement of departmental standards to maintain consistent quality service.
• Technical and Industry Development:
  Enhancing expertise through active participation in company-sponsored training programs and maintaining up-to-date knowledge of industry trends and emerging technologies to drive innovation and informed…