Facilities Project Manager

Facilities Project Manager

San Francisco, CA | Full-Time | Onsite

Parker Beth is conducting a confidential search on behalf of a top AI software startup headquartered in San Francisco.

The company is scaling aggressively and seeking a highly organized, solutions-oriented Facilities Project Manager to take ownership of workplace operations, facilities infrastructure, vendor management, and employee experience initiatives.

This is not a traditional facilities management role. It is a high-ownership operational leadership position where the successful candidate will help build systems, solve problems, manage vendors, coordinate office expansion efforts, and create an exceptional workplace experience across multiple locations.

The company has recently secured significant funding and is experiencing rapid growth. Its San Francisco headquarters spans approximately 25,000 square feet, with additional national and international office expansion planned.

The ideal candidate thrives in ambiguity, enjoys solving operational challenges, and is comfortable taking ownership of projects from concept through execution.

This role offers significantly more ownership and visibility than a traditional facilities position.

You will:

• Work closely with executive leadership
• Build operational systems and processes from the ground up
• Help shape workplace experience and office operations strategy
• Manage both tactical execution and larger-scale projects
• Play a visible role inside a rapidly scaling AI company
• Operate in an environment where initiative and execution matter more than bureaucracy

This opportunity is ideal for someone who enjoys solving problems, building systems, and creating order within a fast-moving environment.

• Manage day-to-day facilities operations for the San Francisco office
• Coordinate repairs, maintenance requests, and vendor relationships
• Serve as the primary point of contact for landlord and property management coordination
• Resolve facility-related issues involving building systems, security access, maintenance, vendor approvals, and office logistics
• Manage service providers including maintenance, electrical, plumbing, security, catering, and office vendors
• Coordinate office equipment, workstation setups, and workplace infrastructure needs

• Support office expansion initiatives nationally and internationally
• Coordinate office setup logistics for new locations
• Manage vendors and operational services across remote offices
• Ensure a consistent workplace experience across locations
• Assist with onboarding logistics and office readiness

• Coordinate office amenities, catering, and employee programs
• Support workplace wellness and employee experience initiatives
• Help ensure employees have the tools, equipment, and resources needed to be productive
• Create a welcoming, organized, and high-functioning office environment

• Build and improve facilities and workplace operations processes
• Track projects, requests, budgets, and vendor performance
• Improve operational visibility, communication, and accountability
• Partner cross-functionally with leadership and internal teams to resolve issues and drive projects forward

• 3–7+ years of experience in facilities management, workplace operations, office operations, property operations, facilities project management, construction coordination, or related operational roles
• Strong organizational and problem-solving skills
• Experience managing vendors and external service providers
• Ability to operate independently with limited oversight
• Excellent communication and follow-through
• Proven ability to manage multiple priorities simultaneously

• Startup or high-growth company experience
• Exposure to commercial office environments
• Experience coordinating facilities vendors and contractors
• Experience building systems and processes where structure does not already exist
• Strong systems-thinking mindset
• Comfortable learning and adopting new technology platforms

The ideal candidate is proactive, resourceful, highly accountable, and comfortable operating in an environment where priorities evolve quickly.

Target Base Salary: $125,000–$140,000 DOE

Competitive benefits package including healthcare coverage, retirement savings options, paid time off, workplace perks, and additional offerings typical of high-growth technology companies.

• Full-time onsite position in San Francisco
• Fast-paced, collaborative environment with significant ownership
• High visibility across leadership and operations teams
• Opportunity to grow alongside a company experiencing substantial national and international expansion

This role is particularly well suited for candidates coming from facilities management, workplace operations, commercial property…