Accounts Payable Manager
Oakland, Alameda County, California, 94616, USA
Listed on 2026-07-03
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Management
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Accounting
Accounting & Finance, Financial Compliance
Accounts Payable Manager
Resilient Strategies LLC (RS)
Resilient Strategies LLC is an organization that provides the backend finance, administrative, and HR service functions for our Network Partners. Resilient Strategies is a growing organization that currently supports multiple organizations working across strategies that include community organizing, direct service, policy advocacy and capacity building.
Position OverviewResilient Strategies seeks a dynamic, resourceful, Accounts Payable Manager to join our innovative team. The Accounts Payable Manager is a service-oriented, systems thinker able to lead and manage payables platform and a team of payables staff. This is a full-time and remote position.
The AP Manager will oversee the day-to-day accounts payable operations, supervise payables team members, and manage the platforms and processes that ensure timely, accurate and compliant payment of obligations across our Network Partners. This role requires strong technical fluency with payables platforms, a solid accounting foundation, and the ability to navigate and troubleshoot complex system integrations. The AP Manager will be instrumental in bringing an accounting lens to the payables team and serving as a key liaison between the payables function and the broader finance backend team.
This position is full-time with a hybrid work schedule of 2 days in-person / 3 days work from home; open to remote placement for folks who can travel to the bay area regularly (4 times per year). In all duties and responsibilities, this position exercises discretion and independent judgment. The position will report to the Finance Director at Resilient Strategies.
Essential Responsibilities- Manage the combined payables team, ensuring workflows, systems and team members are operating effectively and efficiently.
- Supervise the AP Lead Coordinator and the Accounting Coordinator, providing day-to-day direction, performance feedback, and professional development support.
- Foster an accounting-informed culture on the payables team, ensuring team members understand how payables data flows into the general ledger, how it affects the Profit & Loss statement, and what that means for Network Partners.
- Serve as the primary point of contact for payables-related issues escalated from the team, and liaise with the backend finance team to resolve errors and discrepancies.
- Oversee regular communication with Network Partner staff regarding payables status, process changes, and compliance requirements.
- Manage and administer the Emburse platform, including user access, card management, expense policy enforcement, and reconciliation workflows.
- Manage the BILL platform end-to-end: vendor setup, approval workflows, payment processing, and integration maintenance.
- Lead the transition to more regular and systematic payable processing cycles in BILL, improving cadence, documentation and controls.
- Own the BILL/RS Quickbooks Online (QBO) close process, including troubleshooting sync errors and integration issues across all entity BILL connections.
- Perform reconciliation of BILL output and void money accounts, ensuring accuracy and timely resolution of discrepancies.
- Proactively identify and resolve platform sync errors, demonstrating patience and persistence in navigating complex or frustrating technology issues.
- Ensure strong internal controls across the payables platforms, including documentation standards, appropriate approval pipelines, and audit-ready recordkeeping.
- Monitor and update Finance contract expense tracking, ensuring accuracy and alignment with organizational budgets.
- Manage stale checks process from identification through resolution, including coordination with vendors and internal stakeholders.
- Support Network Partners in understanding and complying with payables-related financial policies and procedures.
- Perform ongoing intranet maintenance related to payables resources, process documentation and team tools.
- Support interdepartmental working groups and initiatives as needed.
- Assist Network Partners and other Resilient Strategies departments with payables-related administrative support on an as-needed basis.
As a prerequisite, the successful candidate must believe in the core values of Resilient Strategies and be driven by the mission. The candidate should demonstrate a passion for breaking new ground to lead social change. Beyond that, we are seeking a candidate that has experience in a fast paced environment with an orientation to create impact for the team and projects we support.
Additional requirements are:
- At least 3-4 years of experience in accounts payable, with strong understanding of payables controls, documentation standards, and approval workflows.
- 2-3 years experience with payables or expense management platforms similar to BILL and Emburse (or comparable tools such as Concur,…
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