Assistant Project Manager; Talladega, AL

Job Description Overview

The Assistant Project Manager works within the Project Management Group and will support the Project Manager(s) in planning, execution, and close out of projects in accordance with company Talent Advantage Roadmap, company policies, industry standards, within budget, and on time, and safely. This role involves coordinating with various teams, internal and external, diligent and thorough documentation, clear communications, and overall assurance that Allen Metals is meeting or exceeding the requirements of the contract construction documents.

All efforts are directed at achieving our Misson to exceed and drive industry standards for restoration, preservation, custom design, and fabrication of ornamental metals. The internal development path for this position is promotion to Project Manager (1-3 yrs) based on performance evaluations and demonstrated professional growth.

This is a hybrid position that is primarily based at our Talladega office with travel requirements. This position will have a dedicated office at our Talladega site and includes one (1) day a week’s work from home arrangement on a routine schedule established with your supervisor. The office space is equipped with desk, chair, computer, monitors, and IT accessories and software systems as necessary to perform the work.

This position will be provided a home office phone number and/or a cell phone allowance for use of personal cell phones. A corporate credit card will also be provided to cover travel and other business related expenses.

This position requires travel to meet the expectations of AAM and our clients when it comes to project management, our commitment to excellence, and a customer focus. Travel is variable based on project schedules and needs. The expectation is travel will be required 1-2 times per month with trips averaging 3-5 business days each (including transit). All travel expenses that adhere to the corporate policies for travel and credit card use are paid for by the company.

Typically, travel will be planned no less than 1-week in advance ensuring availability and preparedness of the employee to most effectively use their time in the field. Project schedules are variable and have many external factors that may require travel on short notice at times.

This position is directly supervised by the Vice President of Project Management. As this position supports Project Managers, supervisory roles may be delegated from the VP to Project Managers.

• Support the Project Manager(s) in overall project management to ensure AAM is delivering products, installation, and documentation on time and within budget.
• Read and understand project contracts, construction drawings, specifications, and schedules for comprehension of AAM scope of work, general requirements, and project milestones.
• Lead and maintain the internal administrative project set up and documentation on the company SharePoint, establishing project numbers and setting up folder trees per SOP, then maintaining files/folders in an organized and easily retrievable manner.
• Assist in developing plans, schedules, budgets, and agendas.
• Attend internal and external meetings, take notes as assigned, prepare, distribute, and file minutes.
• Communicate and coordinate routinely between all groups at Allen Metals from Business Development and Administration to Cost Estimating, Shop Production, and Project Delivery/ Management to keep projects on schedule and within budget.
• Communicate and coordinate externally with subcontractors, vendors, clients, and owners to ensure seamless project execution.

• Create and manage project files including correspondence and project photos and standard project logs for RFIs, Submittals, Change Orders, Invoicing, and Photo Documentation.
• Assist Project Managers in the identification of changed conditions of the contract, whether administrative or constructive, and the subsequent production, submission, and tracking of Request of Information (RFI) to our clients.…