Senior Proposal Manager

Location:

Hybrid - Herndon, VA

Viv Soft is an emerging technology company specializing in Cloud, Enterprise Dev Sec Ops , AI, and Digital Customer Experience to drive mission‑enabling digital transformation. We build mission-focused, scalable solutions through a diverse team of strategists, engineers, and designers experienced in high-performance software and AI factory accelerators.

As a Senior Proposal Manager, you will lead high-impact proposals for opportunities across federal, state and local agencies. You will orchestrate end‑to‑end proposal development, ensuring compliant, timely submissions and strategic alignment with business objectives.

• Lead end‑to‑end proposal development and ensure 100% compliance, timely delivery, and strategic alignment with business objectives.
• Partner with Solutions and Capture teams to shape customer‑focused messaging and integrated win themes across proposal volumes.
• Lead high‑performance proposal operations, including kickoff meetings, daily stand‑ups, and milestone reviews, ensuring team alignment and accountability.
• Own proposal architecture: develop effective, compliant outlines; create templates, compliance matrices, and quality‑control protocols.
• Facilitate color reviews and final QA, ensuring proposals are polished, compelling, and strategically positioned to win.
• Manage final production and submission, overseeing all aspects of delivery and post‑submission follow‑up.
• Maintain proposal assets and knowledge base, contributing to continuous improvement and organizational readiness.
• Perform additional strategic duties to support business development and growth initiatives.

• Bachelor’s degree.
• Proven success supporting small business growth in federal contracting and managing proposals over $5M.
• 5+ years of proposal management experience supporting federal, state, or local opportunities, including compliance, writing/editing, color reviews, and final submission.
• Exceptional time‑management and organizational skills; adept at juggling multiple priorities and maintaining composure under pressure in fast‑paced, remote environments.
• Proven knowledge and experience in elevating proposal quality, optimizing evaluation scores and increasing win rates.
• Proficiency in Shipley methodologies and industry best practices.
• Exceptional written and verbal communication, editing, and interpersonal skills.
• Proficiency in market research tools:
  GovWinIQ, eBuy, SAM.gov, FPDS.
• Advanced skills in Microsoft Office Suite, SharePoint, Adobe Acrobat, desktop publishing and AI tools.

• Experience developing oral presentations.
• Interest in learning new and emerging technology trends.

• Comprehensive Medical, Dental, and Vision plans (employer‑paid for employees only).
• Life Insurance.
• Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 company‑paid holidays).
• 401(k) retirement plan with employer match.
• Professional development training reimbursement.
• Flexible/remote work schedules.

Salary Range: $120K – $135K