Project Manager - Regulatory and Licensing

Join our Facilities Planning & Design team as a Project Manager
- Regulatory & Licensing, where your expertise directly shapes safe, compliant healthcare environments. You’ll play a critical role in ensuring our spaces meet regulatory standards and support exceptional patient care.

As a Project Manager
- Regulatory & Licensing, you’ll manage the licensing and regulatory coordination for healthcare projects, partnering closely with internal medical planning and regulatory affairs teams, external design teams, and authorities having jurisdiction. In this hybrid role based in Palo Alto, you’ll be onsite on Mondays and Wednesdays, with flexibility to work from home on other days unless project needs require attendance. Success in this role means anticipating regulatory requirements, guiding teams through CDPH and OSHPD processes, and keeping projects moving smoothly across multiple stakeholders.

• 3+ years of relevant experience, ideally in healthcare design or regulated environments
• Strong understanding of licensing workflows for healthcare spaces
• Experience interacting with CDPH and OSHPD (preferred)
• Architecture degree; licensed architect preferred
• Clear communication, attention to detail, and the ability to simplify complex requirements for diverse partners

The
Land Use & Licensing
team guides long-range planning, entitlements, and sustainability initiatives that advance Stanford Medicine’s growth and mission. Combining expertise in architecture, planning, construction, and healthcare, the team oversees licensing, compliance, and government relations with precision and collaboration. The work ensures regulatory alignment, sustainable development, and seamless coordination across the enterprise

The
Facilities Planning & Design
(FPD) business unit leads the planning, design, and improvement of Stanford Health Care’s spaces to advance excellence in care, innovation, and experience. With expertise across Planning, Design, Land Use & Licensing, Art, Wayfinding, Signage, and Facilities Administration, FPD turns vision into reality, creating functional, compliant, and inspiring environments aligned with Stanford Medicine’s mission.

The
Facilities Services
division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/5, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at:
Facilities Services | Stanford Health Care

The Design and Construction Project Manager is responsible for managing the day-to-day efforts related to programming, planning, design, construction, and activation of small projects for the Stanford Health Care (SHC) under the general supervision of the Director. Ensures completion of projects within budget, on schedule, while meeting all program objectives and appropriate governmental regulations. Also acts as a liaison between the client/users and all other project participants including consultants, contractors, vendors, and outside jurisdictional agencies.

• Assesses, and documents project scope and program, describing the objectives, physical requirements, parameters, and constraints of the project, including not only the user's functional needs but also hospital and external jurisdictional criteria for heal and safety, operation, maintenance, energy efficiency, quality standards, contextual issues, and aesthetics.
• Assists in the development of policies, guidelines, standards, and acts as department representative on committees and professional organizations.
• Implements quality control measures to ensure project compliance with department, hospital, and university policies, government codes and regulations; also ensures conformance to the requirements of all project participants.
• Maintains communications on a regular and timely basis, ensuring that all project participants are informed of project status, problems, and required actions.
• Manages the process of furnishing and equipment selection, purchasing, and installation.
• Manages the review and approval process to ensure…