Special Projects Coordinator – Elementary Program

Description Job Description

POSITION:
Special Projects Coordinator – Elementary Program

REPORTS TO:

Deputy Chief Program Officer – Elementary

POSITION TYPE: 12-month

START DATE:

Immediate

COMPENSATION: $24.34 – $28.60/hour, Home Office Grade 3

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some quick stats about us:

• 21,000 Students
• 2,600 Team Members
• 16 Secondary Campuses
• 12 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 99% Students Who Are Accepted to a 4-Year University
• 85% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population.

YES Prep needs a dynamic Special Projects Coordinator for the Elementary Programs Team to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, and build transformative relationships.

To put it simply, you will maximize the efficiency of the Elementary Program Team through the guidance of the Deputy Chief Program – Elementary Officer by providing high-level administrative, project, and operational support.

When you join the YES Prep team, some of the work and responsibilities will include:

• Managing manager’s calendar, including coordinating meeting invites, setting up check-ins, organizing collaboration meetings, scheduling campus observations, and rearranging calendar to accommodate non-negotiable requests;
• Coordinating travel for manager (working with travel agent, ensuring payment is made, etc.);
• Drafting emails and system staff, family, and external stakeholder communication on behalf of manager and team;
• Preparing reimbursements and reconciling P-Card statements for manager;
• Assisting manager in hiring exceptional teammates, including screening candidates, communicating with candidates, communicating with the YES Prep Talent Team, and supporting logistics and planning to host candidates for selection day(s);
• Analyzing and preparing data for manager to support meeting participation and information sharing;
• Supporting manager in leading cross-functional collaboration meetings with leaders, campus staff, external stakeholders, etc.;
• Developing systems to help manager prioritize actions, meetings, and projects that will ensure focus on organizational and school goals.

• Supporting event coordination and logistics, including student, family, and staff events and meetings;
• Assisting manager in planning team retreat logistics and execution, including preparing meeting materials, coordinating with presenters, readying rooms and technology, ordering meals as needed, setting up surveys to capture feedback on the event, etc.;
• Providing support in executing system-wide strategies that promote goal achievement and student outcomes (campus support, campus visits and observations, data dives, etc.).
• Overseeing and managing a variety of high priority projects, as well as completing ad-hoc projects, requests, and analysis;
• Assisting with creation of surveys for internal stakeholders and corresponding automated flows.

• Assisting manager with leading team meetings, including helping manager set up meeting topic request systems, agenda creation, note-taking, action-step tracking, developing resources necessary for meeting topics, coordinating with topic presenters to ensure topic is prepared for the meeting, etc.;
• Coordinating strategic meeting logistics as needed (including campus observations and visits) between manager, team, and campus team;
• Ensuring deadlines are met by teammates for systemwide, team, and internal Home…