Business Office Manager

At Woodland Care and Rehab, we deliver the highest quality of care for every resident through our most valuable asset: you. We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Woodland Care and Rehab partners with a vast network of skilled nursing centers across two states to support our small team environment of caring professionals with the resources and benefits of a large enterprise.

Your legacy of excellence begins when you join us at Woodland.

• Competitive Pay Based on Experience

• Immediately accrue paid time off (PTO) as you work! (full-time only)

• 6 Observed Holidays + 1 Floating Holiday

• Up to $5,000 per in tuition/education reimbursement per calendar year for approved program of study

• Take home up to 75% of your net earned wages at the end of every shift

• 401(k) Retirement plan with company-matched contributions after 1 year of employment

• Medical (Teledoc Included), Dental, Vision, Life and other voluntary Insurances for full-time employees

• Manages billing, accounts receivable, and collection activities in the center.

• Organizes, evaluates, and monitors business office operations and supervises assigned personnel in accordance with established policies and procedures.

• Meets with family members to gather information and ensures that all payer sources are documented and input correctly into EHR.

• Assists with Medicaid Pending applications, and works with resident, family and applicable outside agencies to finalize center coverage through Medicaid.

• Ensures integrity and confidentiality of all patient financial data.

• Performs collection activities for patient carriers.

• Establishes and maintains a system of financial record keeping, to include issuing receipts, preparing and making bank deposits, and recording payments using proper segregation of duties.

• Interacts with home office billing team and payers to define billing requirements and ensures prompt payment of claims.

• Manages census activities including daily, weekly, and monthly balancing with the nursing and admissions departments.

• Produces reports for analysis purposes as needed.

• Manages month-end close activities related to charge capturing and submission of all billing statements and invoices to payors.

• Ensures compliance with all policies and procedures relating to billing.

• Monitors all ongoing projects related to AR, billing, and collections within the center.

• Manages Resident Trust Account for inhouse residents, to include weekly and monthly reconciliations.

• Manages Center Petty Cash to include reconciliation and reimbursement weekly and monthly.

• Maintains personnel files in compliance with applicable legal requirements

• High school diploma or general equivalency is required, with some college or technical school course work and minimum of three years of job-related experience, preferably in Office Management department, or any equivalent combination of education and experience that provides the required knowledge, skills and abilities.

• Experience with Medicaid, Medicare, & Private Pay is preferred

• Experience in Office Management is preferred

• Skilled nursing, geriatric and long-term care experience is preferred

• Candidates must maintain a working email address and phone number for employer communication.

• Proficient knowledge of computer software (Microsoft Office Suite) and computer hardware, and use of HRIS system

• High level of interpersonal skills to handle sensitive information and documentation while maintaining privacy/confidentiality.

• Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting…