Senior Conference & Meeting Coordinator Job Saint Paul Minnesota USA,Management

A Senior Conference & Meeting Coordinator assumes a support or lead position for all programs assigned during and after the sale process. Senior Conference & Meeting Coordinator will also help to lead internal tasks/projects as needed for the Program Management team. The goal is always to provide exceptional service and to ensure customer satisfaction. A Senior Conference & Meeting Coordinator can accomplish this goal by implementing the metro

Connections Brand Pillars in everyday work functions with internal colleagues and external clients and partners:
Connection, Innovation, Adaptability, Partnership, Dependability, Execution.

This is a full-time, salary, bonus-eligible, hybrid position. Work locations will include independent remote/work from home, occasional team office work in Burnsville, MN, and on-site event work (within the Twin Cities, domestically, and internationally, including overnight travel).

Position Responsibilities include, but are not limited to:

Work collaboratively with all service teams within metro

Connections.
Participate in all aspects of metro

Connections where appropriate/when assigned.
Manage large scale programs, with efficiency and ease.
Support or lead efforts to enhance and further develop the processes and service offerings at metro

Connections.
Serve as support or lead representative for assigned programs to clients, vendors, the Sales Manager, Director, Program Management and other service teams.

Support and/or lead program planning of various types of programs such as:
Recognition Trips, National Sales Meetings, User Conferences, Trade shows, etc.

PROJECT KICK OFF:
Support or lead the Project Hand-Off Phase (once project is assigned by Vice President, Program Management) following established processes, such as:

Schedule meetings with sales manager to review project.
Organize and update group folders & documents on local shared drive.
Confirm and update project entries in inventory system (Flex Rentals).
Create and manage all Smartsheet, One Drive and other core planning softwares.
Partner with support role(s) and lead project work dispersal as applicable.

PRE-PROGRAM:
Support or lead the Coordination Phase for assigned projects, following established processes:

Communicate, coordinate, resource and idea share and create with internal teams:
Operations, Shop, Creative, Technical, Sales, etc.
Lead, attend, and participate in internal and external meetings, video and voice calls
Act as Lead or Support on Client Budget management
Correspond with vendors/venues – checking availability/options, negotiate rates, book services, contracting, etc.
Correspond with venue/event site contacts – contracting, logistics planning, scheduling, etc.
Correspond with clients – developing and finalizing project details and logistics during planning process.
Coordinate financial details with…