Events Manager

Overview

The Events Manager for the Princeton SPIA D.C. Center executes a broad range of tasks to meet the demands of a multi-functional policy and events center. The Events Manager, working closely with the Center’s Director, Program Manager, and other team members in Washington and Princeton, will be responsible for events and activities ideation, planning, and execution on a broad range of events pertaining to the School's public service mission and public policy engagement.

This includes outreach and liaising with University faculty, centers, and administrators, as well as external partners, experts and policymakers, event contractors, vendors, building management, and other service providers to the wide range of public and private events, workshops, and other programming undertaken in service of public policy audiences, faculty, students, and the alumni community in Washington DC. The Events Manager will also share responsibility for the day-to-day operations of the Center, together with the Program Manager.

With an emphasis on professional execution, high visibility, and a proactive approach, the Events Manager spearheads events development and execution, including planning, communications, audience identification and outreach, stakeholder recruitment and management, social media and marketing, invitations, event vendors, and, where necessary, support for building operations, A/V, media, and technical assistance. The Events Manager actively manages the Center’s master events calendar and oversees use of the Center's suite and event spaces;

ensures that spaces are properly reserved, staffed, etc; in conjunction with SPIA DC Director, Program Manager and other team members. The Events Manager will also work closely with the Program Manager to update and maintain the Center's website. The Events Manager will also participate in day-to-day oversight and operation of the Center, as well as research projects and external engagement with partners and policymakers in Washington.

This is a full-time, benefits eligible, 1-year term position with a possibility of extension.

This position is based in Washington, D.C., with limited travel expectations. The Events Manager will work primarily during business hours; however, she/he must be available to support occasional evening events as necessary.

This position will work primarily in person at the SPIA D.C. Center Office, with limited opportunities for occasional remote work.

Events Direction:

• Provides advanced planning for events ideation, development, and execution, in partnership with University faculty and users, including through: conceiving and designing events, conducting market research on audience/targets, recruiting and liaising with stakeholders, experts, policymakers, partners, reserving space and managing event schedule, generating invitations and audience lists, producing invitations and registration databases, developing catering plans and budgets, and hiring and negotiating with other event vendors management.
• Provides event consultation and guidance on logistics, including fielding inquiries about event format, space utilization, logistics, services, etc.
• Manages budgets for events, including utilization of financial management systems and budget tracking.
• Provides comprehensive day-of-event oversight and execution, including ensuring the needs of the event stakeholders and presenters are met.
• Assists Director in communications and collaboration with SPIA communications, career development, alumni, IT, and other departments in support of SPIA DC Center objectives and operations.
• Manages the Center's social media and regularly shares posts on recent and upcoming events.

Operations:

• In coordination with the Program…