Regional Facilities Manager

Job Title:
Regional Facilities Manager
Job Description

• Develop comprehensive knowledge of the region’s building portfolio and lead the facilities team in executing best-in-class maintenance and preventive maintenance plans across all campuses.

• Manage the repair, maintenance, and continuous operation of all building systems, including fire and life safety, HVAC, plumbing, electrical, lighting controls, digital systems such as fire alarm, card access, CCTV security, and elevator controls.

• Design, implement, and oversee systems that enable rapid response to facility emergencies, ensuring issues are triaged and resolved efficiently and safely.

• Coordinate and document all required governmental inspections, ensuring all buildings comply with local, state, and federal regulations, and maintain all required documentation on file.

• Own and monitor a work-ticket system that prioritizes and responds to requests from school operations staff, assigning tickets appropriately to facilities team members and ensuring timely resolution.

• Develop transparent reporting systems for work-ticket responses so that all stakeholders remain informed about progress, timelines, and outcomes.

• Establish and lead regular meetings with school operations staff, creating clear agendas, capturing notes, and driving follow-up actions to address facilities needs.

• Stay informed of facilities challenges across the region, proactively identifying trends and coordinating responses and resources as needed.

• Institute clear calendars and expectations for all facility-related work streams, including summer projects, school breaks, and other planned maintenance activities.

• Develop annual maintenance and operating budgets for all buildings in the region based on historical data and projected facility needs, and monitor spending to ensure it remains within budget.

• Manage the work of the accounts payable associate related to purchase order creation and invoice approval for facilities-related expenses.

• Ensure all procurement activities comply with New Jersey procurement guidelines and internal policies.

• Establish regular financial reporting practices for facilities operations, identify financial risks, and elevate concerns as appropriate.

• Develop and oversee bid processes for maintenance contracts, evaluate vendor proposals, and build a network of compliant, reliable vendors.

• Create and maintain an ongoing list of needed capital projects across the region, updating priorities as facility conditions and needs evolve.

• Collaborate with the Home Office Real Estate and Facilities team to compile an annual prioritized list of capital projects and align on scope and timelines.

• Coordinate site visits with school directors of operations to understand on-the-ground facility needs, gather feedback, and communicate planned repair and improvement work.

• Manage communications related to capital projects among Real Estate and Facilities teams and school operations staff, ensuring clarity on schedules, impacts, and expectations.

• Remain available to address urgent facilities issues and emergencies as they arise, providing leadership and direction to the facilities team on a 24/7 basis when needed.

• Regularly travel between campuses using a personal vehicle to oversee building conditions, support staff, and ensure consistent implementation of facilities standards.

• Bachelor’s degree in architecture, construction, construction project management, facility management, or a related field.

• At least 7 years of progressive experience in architecture, construction, construction project management, facility management, or a closely related discipline.

• Strong familiarity with key building systems, including HVAC, electrical, mechanical, and plumbing…