Executive Communications Specialist

# Executive Communications Specialist Penn State University Full Timeentry Hybrid Pennsylvania , USPosted Yesterday##

Role Overview Penn State University is hiring a Executive Communications Specialist. This is a full-time hybrid role, based in Pennsylvania. posted yesterday. Full responsibilities, required qualifications, and the apply link are listed in the description below.## Resume Keywords to Include Make sure these keywords appear in your resume to improve ATS scoring

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Workday

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Job Description

APPLICATION INSTRUCTIONS:
* CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
* CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
* If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS Penn State’s Office of Strategic Communications—the University’s central public relations and marketing division—seeks a highly organized individual to serve in a newly created role to support the development and execution of executive communications for Penn State’s President, Provost, and other leaders. The Executive Communications Specialist will manage the pipeline of speaking engagements, coordinate workflows across teams, and ensure seamless alignment among messaging, logistics, and speaking engagements.

The role requires a detail-oriented professional who thrives in a fast-paced environment and works effectively with senior leaders and cross-functional partners.

This position offers a hybrid work arrangement that combines remote and on-campus working.

Key Responsibilities The successful candidate will:
* Oversee and manage the calendar of speaking engagements and remarks for the President and Provost, ensuring deadlines and priorities are clearly defined and met
* Coordinate the workflow of executive communications, from initial request through final delivery
* Partner with event organizers and internal stakeholders to align on event goals, audience, and logistics
* Draft and compile event briefing materials
* Support planning of executive video recordings, including preparing briefing materials and coordinating logistics with the visual content team
* Serve as a liaison between the Office of Strategic Communications and the President’s and Provost’s offices to ensure clarity, responsiveness, and alignment
* Contribute to the planning and execution of institutional town halls

Preferred Skills And Experience The ideal candidate will:
* Have exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously
* Be able to work collaboratively across teams and build relationships with diverse stakeholders
* Be a self-starter with a proactive approach to problem-solving and a strong sense of ownership
* Have the ability to work under tight deadlines and adapt quickly in a dynamic environment
* Have discretion and professionalism in handling sensitive or confidential information
* Have experience supporting senior executives and working in higher education or a similar complex organizational environment
* Be familiar with speech writing processes, event planning, and executive briefing development

Minimum Education , Work Experience & Required Certifications Bachelor's Degree 1+ years of relevant experience; or an equivalent combination of education and experience accepted Required

Certifications:

None About Penn State’s Office Of Strategic Communications As Penn State’s central public relations and marketing division, the…