ECVC & IP Event Coordinator

Event Coordinator And Business Development Assistant

Who We Are:

Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live.

Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

Under the guidance of the ECVC & IP Event Manager, this position supports the planning and execution of client events and business development initiatives for the firm's West Coast offices, while collaborating closely with the broader ECVC & IP Events team across offices. This role combines hands‑on event coordination with strategic business development support to enhance client engagement, strengthen market visibility, and support attorney relationship‑building efforts.

This position is San Francisco based with occasional travel to our Palo Alto office for events and will offer a hybrid remote work opportunity. This position requires regular on‑site presence at events throughout the Bay Area, including Palo Alto and San Francisco, with occasional evening commitments.

• The ability to work and thrive in a fast‑paced environment
• Coordinate a wide range of events, including client programs, panels, networking receptions, and dinners
• Handle event logistics from concept through post‑event follow‑up, including:
  • Venue sourcing (internal and external)
  • Vendor coordination (catering, A/V, rentals, etc.)
  • Run‑of‑show development and on‑site execution
• Create and manage event timelines, budgets, and checklists
• Coordinate across internal teams (IT, Office Services, Marketing, Reception, etc.)
• Attend and manage events on‑site, ensuring seamless execution and high‑quality client experience
• List and invite management, including but not limited to:
  • Creating and sending invites out on behalf of key attorneys to dinners and events;
  • Create searches, run reports and update information in firm's CRM system;
  • Research and update contact information as needed;
  • Coordinate with attorneys and admins to obtain lists and send invites.
• Other tasks, including but not limited to:
  • Manage multiple projects simultaneously with precision and attention to detail;
  • Coordinate with building security and firm staff as needed;
  • Keep and maintain stock and equipment in an organized manner;
  • Coordinate ordering of event supplies;
  • Working knowledge of CRM and event management software;
  • Other tasks as assigned.

• Collaborate with Business Development team and attorneys to align events with client targeting
• Assist with identifying target audiences and building strategic invite lists using CRM tools
• Support development of event‑related marketing materials (invitations, follow‑ups, collateral)
• Track and report on event attendance, client engagement and follow‑up opportunities
• Assist with post‑event follow‑up, including coordinating outreach and identifying business opportunities
• Conduct light research on clients, industries, and prospects to support event strategy
• Brainstorm ideas for new event formats that enhance market presence

• Minimum 2 years' experience in event planning, marketing, or business development experience (professional services or law firm experience preferred)
• Bachelor's degree preferred
• Strong organizational and project management skills, with the ability to manage multiple priorities in a fast‑paced environment
• Excellent written and verbal communication skills, along with strong interpersonal abilities
• Ability to work confidently and professionally with attorneys, clients, executives, and external partners
• Experience with CRM systems and event management platforms is a plus
• Highly detail‑oriented with…