Proposal & Marketing Specalist

Proposal & Marketing Specalist

Locations:
Seattle, WA;
Bainbridge Island, WA;
Olympia, WA;
Bellingham, WA;
Colorado Springs, CO;
Greenwood Village, CO;
Lakewood, CO. Remote work may be available at the discretion of the Company.

Geosyntec is an engineering and consulting firm serving private and public sector clients. We need a Marketing and Proposal Specialist to develop compliant, comprehensive, and persuasive submittals—including proposals and opportunity-specific statements of qualifications (SOQs)—for the North America West Region. The role requires initiative, independent judgment, and experience preparing public agency proposals and coordinating large, multidisciplinary subconsultant teams.

Remote, hybrid, or in‑office work is allowed, with preference for Pacific or Mountain time zone candidates. Occasional overtime, evenings, and weekends may be required. The position involves independent decision making and cross‑disciplinary collaboration.

• Coordinate all aspects of proposal and SOQ preparation, including schedule tracking, team communications, and final production.
• Execute assigned proposal tasks with accuracy and minimal oversight.
• Lead the development and formatting of proposal content, ensuring compliance, clarity, and strong alignment with client needs and win themes.
• Maintain pursuit schedules and proactively communicate status updates, task reminders, and deadlines to technical and marketing teams.
• Support proposal kickoff and strategy meetings; prepare summary communications following check‑ins.
• Assemble, organize, and archive proposal materials, including resumes, bios, project descriptions, and boilerplate text.
• Update and maintain proposal logs with status and outcomes; follow up on award results and capture debriefs when available.
• Prepare client‑facing materials such as presentations, graphics, and supporting documentation.
• Coordinate with technical teams and consultants to collect and organize pursuit content across shared platforms (SharePoint, One Drive, Teams, etc.).
• Maintain and manage procurement portals (e.g., Planet Bids, Ariba), including solicitation tracking, categorization, and email monitoring.
• Ensure timely and accurate proposal submission, supporting both digital and print production as needed.

• Draft content such as cover letters, executive summaries, project descriptions, and resumes with focus on clarity, accuracy, and impact.
• Assist in preparing storyboards and early graphics planning for proposals and marketing materials; coordinate graphics support requests in a timely manner.
• Create first drafts of internal and external announcements; route for review and implement edits as directed.
• Collaborate with marketing teams and subject matter experts to update and develop new content, including brochures, flyers, and campaign materials.
• Maintain and organize content libraries (resumes, project sheets, proposal templates, visuals, etc.), ensuring accuracy and accessibility for future pursuits.
• Coordinate resume and project updates from practitioners, including new hires.
• Archive proposals after submission, saving PDs, resumes, bios, etc., to appropriate folders.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals, and mailing lists.
• Contribute to internal campaigns or newsletters by drafting and editing content as requested.

• Support the coordination and execution of targeted marketing campaigns, including planning, materials creation, analytics review, and follow‑up.
• Conduct research on clients, competitors, and markets to support pre‑positioning and pursuit strategies.
• Assist in preparing award submittals, presentations, and special initiatives that promote brand awareness or market positioning.

• Build strong working relationships with technical teams and marketing peers.
• Support collaboration across disciplines, offices, and with corporate marketing, High Growth Area partners, and Market, Practice & Client…