Marketing Production Specialist - Remote

Position Summary

The Marketing Production Specialist is responsible for ensuring a smooth workflow of all projects across the Marketing department. The position maintains, optimizes, and improves upon internal processes to ensure projects meet established deadlines, production procedures, quality standards, and budget requirements. Acting as the gateway for incoming projects, the Specialist partners with Product Marketing, Web & Digital, Organizational Communications, Community Engagement, Creative Production, and external vendors to support efficient routing, production, and on‑time delivery.

The role also maintains the traffic project management system and keeps stakeholders informed of project status updates.

• Maintain and support the project management system to ensure accurate tracking, workflow consistency, and process adherence.
• Effectively manage time and projects, tracking 100+ active projects and ensuring all are completed on time.
• Monitor team capacity and balance workloads to optimize production efficiency.
• Serve as the primary contact for print and mail vendors, including pricing to secure competitive quotes.
• Coordinate mailing data lists with print vendors, ensuring accuracy, data integrity, and timely execution.
• Perform final quality reviews to guarantee error‑free output before production release.
• Manage daily deliverables while maintaining accurate and complete records of all active and completed projects in the system.
• Partner with Compliance to meet regulatory requirements.
• Contribute to weekly production status meetings by providing accurate project updates and supporting workflow planning.
• Foster positive working relationships across teams and manage stakeholder expectations regarding timelines, priorities, and production constraints.
• Continuously evaluate and improve traffic workflows, intake processes, and production efficiencies.
• Stay current on industry trends and make informed recommendations.

• Education: BA/BS or equivalent combination of education and experience.
• Experience: 5 years of advertising/marketing experience. Health care and/or not‑for‑profit experience preferred. 3+ years of advertising agency production and traffic experience preferred.
• Knowledge: Strong background in marketing, advertising, production and/or traffic management; demonstrated knowledge of print production and direct mail processes.
• Skills: Knowledge of production and scheduling management systems; familiarity with graphics and production terminology and processes; working knowledge of print production, direct mail and postage regulations; broad understanding of marketing and advertising principles and campaign execution; proficiency in Microsoft Office Suite, general computer applications, and project management tools; verbal and written communication and presentation skills; exceptional project management and communication skills.
• Abilities: Highly developed organizational and time‑management skills; strong attention to detail, including proofreading and quality‑control experience; proven ability to manage multiple priorities, adapt to changing demands, and adjust workload as needed; excellent communication and interpersonal skills; ability to exercise independent judgment and anticipate needs; strong relationship‑building and stakeholder‑management skills; problem‑solving skills.

This position is not eligible for immigration sponsorship.

We are an equal opportunity/affirmative action employer. Martin's Point complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact job inquiries.