Meetings & Events Specialist

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started.

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Northmarq is seeking detail-oriented and motivated Meetings and Events Specialist on our Brand and Experience team in our Bloomington, MN headquarters office. In this role, you will support the planning and execution of internal meetings, recognition and incentive programs, client events, conferences, sponsor ships, and trade shows that reflect Northmarq's professionalism and commitment to excellence. You will help drive the team's efficiency and effectiveness by coordinating event logistics, promotions, project management activities, branding initiatives, and other operational responsibilities.

planning and promotion logistics, project management, branding, and operational tasks.

This is an exciting opportunity to contribute to the growth of Northmarq's meetings and events function. As the firm continues to expand, you will play an important role in developing the processes, partnerships, and standards that create meaningful and memorable experiences for our clients, employees, and industry partners.

This role supports a flexible schedule that prioritizes in-office teamwork, with flexibility for remote work when appropriate.

• Serve as the face of Northmarq for on-site events and be an ambassador to clients, employees, partners, and internal stakeholders to ensure optimal guest experiences.
• Coordinate event administrative tasks, including sponsorship deadlines, event platform set-up, attendee registrations, sourcing and ordering branded gifts, preparing nametags, table hosting systems, inbound and outbound event shipping, deploying post-event surveys, and post-event reporting.
• Support a defined set of smaller-scale targeted and regional events to ensure smooth execution and optimal client experience. Includes working with industry partners to establish contracts, coordinating on-site tradeshow exhibits and branding, ordering promotional materials, ordering food and beverage, managing budgets, and soliciting feedback from attendees, and reporting results.
• Assist with various tasks for larger-scale events, including sponsorship logistics, determining room layouts and setup requirements, arranging food and beverages, managing audiovisual needs, preparing materials, sourcing and ordering branded gifts, and coordinating sponsorship assets.
• Maintain the team’s event and promotional material inventory, including branded merchandise, tradeshow assets, gifts, and event materials.
• When on-site, provide day‑of event support, including setup, registration, troubleshooting, vendor management, attendee experience, tear‑down, and post‑event follow‑up.
• Print and organize critical documents needed on‑site (attendee list, BEOs, floor plans, etc.)
• Proof documents prior to print, such as attendee name badges, directional signage, etc.

Brand Support and Project Management

• Work with the Brand and Marketing teams to order, inventory, and track branded merchandise.
• Organize on‑site (Minneapolis) supplies of branded merchandise.
• Support Brand and Creative team with projects as requested.

Meetings & Events Operations

• Assist with management of Northmarq's meetings and events calendar.
• Maintain department file organization including folder structures, files names, and overall document maintenance.
• Track industry memberships, vendor lists, and sponsorship commitments.
• Use Asana to track event execution and report progress and results on a recurring basis.
• Work closely with the department and the Finance team to track budgets, submit…