Event Planner & Marketing Coordinator

Event Planner And Marketing Coordinator

We're seeking an organized, creative, and detail-oriented temporary Event Planner and Marketing Coordinator to support Acentra's presence at industry conferences and events. This role will play a key part in planning, executing, and supporting internal and external events. It may entail contributing to broader marketing efforts that promote Acentra Health's brand and mission.

Key Responsibilities

• Plan and manage logistics for conferences, trade shows, and other corporate events, including securing venues, coordinating travel, shipping booth materials, and scheduling.
• Design and maintain conference planning timelines, budgets, and checklists.
• Collaborate with internal teams to ensure booth materials, presentations, and collateral align with branding and messaging.
• Coordinate with vendors for signage, promotional items, and event materials.
• Support pre- and post-event marketing activities (social media, email outreach, lead tracking).
• Assist with content creation for marketing campaigns related to events.
• Maintain an organized inventory of booth assets, event kits, and branded materials.
• Ensure a seamless on-site experience, including booth setup and breakdown when attending.
• Track and report on event performance, ROI, and lead generation.

Qualifications

• 4 years of experience in event planning, marketing, or a related field.
• Strong project management and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to juggle multiple events and deadlines in a fast-paced environment.
• Comfortable working both independently and as part of a collaborative team.
• Proficiency in Microsoft Office; familiarity with marketing tools (like Canva, Mailchimp, or Hub Spot) a plus.
• Willingness to travel to select conferences and events as needed.

Preferred Skills

• Experience supporting healthcare or government-related events is a plus.
• Knowledge of branding and marketing fundamentals.
• Eye for design and layout (experience with Adobe Creative Suite or similar tools is a bonus).

While this is a remote position, candidates who are local to the Washington, D.C. metro area are strongly preferred. The client would like to have the person be available to be onsite in Tysons, VA as needed.