Marketing Coordinator (55865

Marketing Coordinator

Optional Work from Home
• Mechanicsburg PA
- Mechanicsburg, PA 17050;
Philadelphia PA
- Philadelphia, PA 19125;
Raleigh NC
- Raleigh, NC 27601;
Miami FL
- Miami, FL 33126;
Orlando FL
- Remote
- Lake Mary, FL ;
Tampa FL
- Temple Terrace, FL 33617

Level Entry Position Type Full Time

The Modjeski and Masters (M&M) Marketing Department is rapidly expanding and seeking a Marketing Coordinator with experience in the A/E sector. The Marketing Coordinator reviews RFPs and other inquiries for business services, compiles and develops responses through research and interviews with subject matter experts, resulting in awards for contractual services with customers and clients. The successful candidate must be highly organized, adept at prioritizing, and able to succeed in a high-energy environment.

The ability to collaborate effectively while working on several projects and deadlines is essential.

• 2+ years of proposal coordination or marketing experience in the AEC industry required.
• Bachelor's degree in Marketing, Communications, English, or Business.
• Proven ability to manage multiple concurrent proposals with shifting priorities.
• Proficiency in MS365 (PowerPoint, Excel, Word, and Outlook)
• Familiarity with Adobe Creative Suite (InDesign).
• Familiarity with Deltek Vision/VantagePoint or similar.
• Excellent time management, organizational, and problem-solving skills.
• Strong initiative, ability to work independently with minimal supervision, and to lead collaboratively within a team.
• Positive attitude and grace under pressure; constructive in receiving and providing feedback.
• Commitment to continuous improvement and professional development.

• Lead the development of proposals, presentations, and marketing collateral in response to RFP/Qs and business opportunities.
• Collaborate with Client Managers to prepare prequalification applications and maintain firm registrations.
• Collaborate with technical teams and subject-matter experts to gather, structure, and refine compelling content that supports a clear narrative and winning proposal theme.
• Ensure proposals align with client instructions, formatting standards, and internal style/brand guidelines, while strategically showcasing the firm's strengths and demonstrating a clear understanding of project scope and client needs.
• Plan and manage proposal schedules and review cycles by assigning tasks, setting milestones, tracking progress, gathering stakeholder feedback, maintaining version control, and producing fully quality-checked materials.
• Develop, edit, and refine persuasive written sections—executive summaries, technical approaches, staffing plans, and past-performance narratives—ensuring clarity, consistency, and alignment with brand voice and messaging.
• Coordinate with the graphics team to provide clear direction and context, ensuring visuals reinforce technical narratives.
• Maintain a library of primary resumes, boilerplate content, and up-to-date project descriptions.
• Support business development activities, including capture planning, client feedback management, and CRM updates.
• Coach and support technical staff in preparing presentations and interviews, including the development of supporting materials and event collateral.
• Lead or participate in post-submission debriefs to document lessons learned, implement process improvements, and share insights that enhance proposal efficiency, quality, and consistency.
• Other duties/tasks as assigned.

• Competitive salary
• Hybrid Work Environment
• Bonus Program
  • Eligible employees receive cash bonuses based on the achievement of individual performance objective and business objectives during each calendar year
• 9 Paid Holidays
• Competitive PTO accruals
  • Starting at 22 days, increases with years' experience
• Comprehensive cafeteria-style benefit plan which includes Medical, Dental, and Vision coverage for our employees and their dependents
• Group Term Life Insurance
  • Basic Accidental death and dismemberment & Basic Life
• Long term Disability coverage
• Several other additional benefits offered
  • Short term disability
  • Identity Protection
  • Flexible spending accounts
  • Optional life insurance for…