Activation Coordinator - Remote - Nationwide

Activation Coordinator

Remote, Nationwide – Seeking Activation Coordinator

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.

Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations:
Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you.

Provide logistical and administrative support for activations, conferences, festivals, speaking engagements, partnerships, and community events.

Develop and maintain event timelines, activation plans, logistics checklists, workback schedules, and stakeholder action items.

Coordinate with cross-functional teams, external event organizers, venues, vendors, sponsors, community partners, and other stakeholders.

Confirm event requirements, deadlines, access details, shipping dates, setup windows, onsite contacts, and activation expectations.

Support planning for activations such as Essence Festival, Martha's Vineyard, LTOP/VCF activations, Boss Doctors, NAHSE/LTOP event, Dear Fathers events, Los Angeles festival, and South by Southwest conference.

Coordinate all promotional materials, including books, bookmarks, tablecloths, signage, banners, displays, giveaways, printed collateral, and other branded materials.

Maintain accurate inventory counts and identify replenishment needs in advance of each event.

Coordinate ordering, production, packing, shipping, delivery, return, and storage of activation materials.

Confirm that materials arrive on time, in good condition, and in the correct quantities for each activation.

Organize materials so they are easy to transport, access, distribute, set up, and break down onsite.

Partner with internal teams and vendors to ensure promotional materials align with approved brand standards and event requirements.

Travel frequently with the CEO and/or CEO designees, live events, community activations, and executive engagements.

Coordinate onsite setup and breakdown for activation spaces, including tables, books, signage, displays, stations, and promotional materials.

Ensure activation spaces are organized, professional, welcoming, and ready before attendees arrive.

Support onsite coordination and communication among internal partners, event organizers, vendors, and external stakeholders.

Support book distribution, engagement stations, registration areas, signing opportunities, and other activation activities as needed.

Troubleshoot onsite logistical issues quickly and professionally.

Demonstrate flexibility and availability for occasional short-notice travel, evening events, and weekend activations.

Bachelor's degree in a related field, or a combination of education and work experience that demonstrates the required knowledge, skills, and abilities required.

Minimum one (1) year experience coordinating events, brand activations, conferences, community engagements, executive events, or related projects required.

Experience managing event logistics, materials, vendors, timelines, and multiple stakeholders required.

Prior experience supporting a brand, executive, podcast, nonprofit, foundation, community initiative, or thought-leadership platform preferred.

Experience working directly with executives, external partners, sponsors, event organizers, and vendors preferred.

Experience managing branded materials, inventory, shipping, event setup, and onsite activation logistics preferred.

Willingness and ability to travel domestically with the CEO and podcast team, including occasional short notice travel preferred.

Flexibility to work evenings and weekends in support of conferences, live events, activations, and executive engagements preferred.

Valid driver's…