Events Specialist, Tradeshows

Requisition Number: 106149

Events Specialist, Trade shows

Location:

This position is eligible for a hybrid or remote work arrangement based on the candidate's proximity to an Insight office.

• 14,000+ engaged teammates globally
• $8.2 billion in revenue in 2025
• Certified as a Great Place to work in 9 Countries in 2025
• Fortune 500 Company (No. 447) in 2025
• Received 25+ industry and partner awards in the past year
• $1.4M+ total charitable contributions in 2024 by Insight globally

Now is the time to bring your expertise to Insight. We are not just a tech company; we are a people‑first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions.

As the Events Specialist aligned to Insight’s tradeshow events team, you’ll support the planning and execution of high-impact industry and partner tradeshow events on time and within budget. This includes Insight’s participation in third‑party conferences, partner‑sponsored events, industry trade shows, booth experiences, client‑facing activations, networking events, ancillary meetings, and related onsite programs. In this role, you’ll partner closely with the Tradeshow Events Manager, marketing stakeholders, sales teams, alliance partners, vendors, and cross‑functional teams to support event goals, messaging, attendee engagement, logistics, budget tracking, and post‑event follow‑through while delivering polished and consistent brand experiences.

• Support the planning and execution of industry and partner tradeshow events, including third‑party conferences, partner‑sponsored events, booth activations, client‑facing experiences, networking receptions, and ancillary meetings.
• Meet with the Tradeshow Events Manager, marketing stakeholders, sales leaders, alliance partners, and cross‑functional teams to understand event goals, audience needs, partner requirements, key messages, desired outcomes, timelines, and budget requirements.
• Outline and manage event timelines, milestones, project plans, deliverables, and key decision points from planning through post‑event wrap‑up.
• Manage tradeshow logistics, including event registration, booth services, exhibitor portals, sponsorship deliverables, hotel room blocks, attendee communications, shipping, lead retrieval, onsite materials, giveaways, staffing schedules, food and beverage, AV, transportation, and event supplies.
• Review and coordinate event‑related contracts, sponsorship agreements, exhibitor packages, statements of work, and vendor agreements in partnership with the Tradeshow Events Manager and appropriate internal teams.
• Work with third‑party partners, including show organizers, exhibit houses, general contractors, hotels, venues, event agencies, production partners, transportation companies, and booth services teams where appropriate.
• Support tradeshow experience planning by coordinating booth needs, sponsorship assets, speaking session logistics, partner deliverables, meeting spaces, demo requirements, lead capture processes, attendee engagement opportunities, gifting, and executive/VIP needs.
• Build registration pages and manage event registration needs, including attendee lists, invitation updates, RSVP tracking, hotel or badge details, staff registration, meeting requests, lead retrieval setup, and event reporting.
• Submit creative and marketing requests related to tradeshow needs and provide clear updates and direction for booth graphics, sponsorship assets, signage, digital listings, attendee communications, social promotion,…